Virtual Assistant (Operations & Admin)

Do you have a background in trades, property, or professional services and love keeping operations running like clockwork? We’re looking for an Operations & Admin VA to support a growing building inspection and painting services business in Australia!

What you’ll be doing:

Managing inboxes and quote requests, preparing and following up on quotes, coordinating bookings and multi-party scheduling, arranging property access with agents and tenants, sending client confirmations and reminders, and maintaining job trackers in Google Workspace.

We’re looking for someone who:

Writes clean, professional English and can match a brand’s voice

Has prior experience in trade, property, or services businesses (quotes, site access, settlement timelines are a big plus)

Is highly organized, accurate under pressure, and persistent when chasing third-party updates

Is proactive, spots scheduling gaps before they become problems

Is confident in Google Workspace (Shared Inboxes, Calendar, Drive, Sheets, Forms) and open to learning ServiceM8, Tradify, Xero, and AI tools

Nice to have: experience in building inspection or painting trades, or operations/professional services background.

Schedule: Monday–Friday, 8:00 AM–1:00 PM AEST

Rate: USD 7.00 per hour

We look for VAs with strong personalities, confidence, and a proactive mindset because our clients are purpose-led businesses who need real partners, not just task-doers. If that’s you, we’d love to hear from you!

Apply now!

Tell us a bit about your experience and availability when you apply