Virtual Assistant

Virtual Assistant

Remote — Philippines | Full-time | U.S. business hours

Arca is recruiting a highly capable Virtual Assistant for a U.S.-based construction company launching a commercial division.

You will work directly with the business owner to help recruit the team, connect with potential customers, evaluate AI tools, and organize daily operations. This role suits someone who learns quickly, understands complex information, solves unfamiliar problems, and follows through. You do not need prior recruiting, sales, VA, or construction experience, but you must be willing to learn and make outbound calls.

 

What You Will Do

 

Recruiting and headhunting

– Find and approach experienced construction professionals, including U.S.-based commercial fence estimators and construction project managers.

– Source an experienced commercial estimator based in Latin America.

– Use cold calls, email, LinkedIn, and job postings to reach candidates, including people who are already employed.

– Explain the opportunity, screen candidates, coordinate interviews, and maintain organized recruiting records.

– Keep an active pipeline of potential hires after positions are filled, so the business has options when staffing needs change.

 

Business development

– Research general contractors and construction companies in the client’s target market.

– Make introductory calls, find the right contacts, and follow up consistently.

– Help register the company on vendor lists, complete prequalification requirements, and secure invitations to bid.

 

AI tools and workflow improvement

– Research and test AI tools that assist with construction plans, takeoffs, and estimating workflows.

– Explore tools such as Codex, Claude Code, and other AI assistants to improve everyday operations.

– Help organize bid invitations, project documents, deadlines, and follow-up.

– Request current material pricing from vendors and organize quotes.

– Work closely with an experienced commercial estimator, who will own technical estimating decisions.

– Document processes and help turn useful tools into reliable workflows.

 

Executive support and daily coordination

– Gather daily updates from the commercial team and prepare concise reports for the owner.

– Track priorities, deadlines, outstanding tasks, and decisions requiring attention.

– Handle research, coordination, administrative work, and other projects as the division grows.

 

Must-Haves

– Strong analytical ability: understand complex information, break down unfamiliar problems, and work out a practical next step.

– Evidence of exceptional initiative or achievement in work, academics, a personal project, or another area. You should be able to explain what made it difficult, what you personally did, and the result.

– Fast, independent learning: research unfamiliar topics, learn software, troubleshoot problems, and ask thoughtful questions.

– Excellent spoken and written English, confidence communicating with U.S. professionals, and willingness to cold call unfamiliar people.

– Ownership and follow-through: manage competing priorities, track commitments, and finish work without constant reminders.

– Flexibility to move between recruiting, outreach, research, technology, and administrative work.

– Availability for full-time U.S. business hours, reliable internet, and a quiet, professional environment for calls.

– Willingness to use Hubstaff time tracking and provide daily reports.

 

Nice-to-Haves

– Recruiting, sourcing, or headhunting experience.

– Cold calling, sales, business development, or outbound prospecting experience.

– Previous VA, executive support, or operations experience.

– A computer science, engineering, or similarly analytical background.

– Experience using AI tools, building automations, or improving workflows.

– Construction or estimating exposure.

 

Graduates of UP Diliman, Ateneo, and other rigorous universities are encouraged to apply. Your accomplishments, judgment, and ability to learn matter more than a particular degree or previous job title.

 

What Success Looks Like

Qualified candidates consistently enter the recruiting pipeline. General contractors know the company and invite it to bid. The estimator receives organized information and timely vendor quotes. Useful tools become working processes. The owner can quickly see what is happening and where attention is needed.

 

Working Arrangement

This is a full-time remote role based in the Philippines, with a regular schedule aligned with U.S. business hours, Hubstaff time tracking, and concise daily reporting.