KaVirtual
WE’RE HIRING: ADMINISTRATION SUPPORT | VIRTUAL ASSISTANT | NDIS VIRTUAL ASSISTANT | DIRECT HIRE
(Email Management, NDIS Service Agreements & Administrative Support)
Salary: Starting at AUD 2,400/month
Schedule: Mondays to Fridays | 8:00 AM – 5:00 PM Australian Time
Remote | Full-Time
Direct Hire Opportunity
Our client is an established NDIS disability support provider based in Queensland, Australia, committed to delivering person-centred services that empower individuals living with disability to achieve greater independence and improve their quality of life. Their team provides support coordination, capacity-building services, community participation, daily living assistance, and individualized support programs tailored to the unique goals of each NDIS participant.
As their organization continues to expand, they are seeking an experienced NDIS Virtual Assistant to provide high-quality, purely non-voice administrative support to their clinical and administrative teams.
KaVirtual BizMates Inc. is the recruitment partner assisting with this opportunity.
Key Responsibilities
Managing and organizing email correspondence
Drafting NDIS Service Agreements
Following up with participants and their Support Coordinators via email
Updating participant profiles and appointment information in Cliniko
Maintaining and updating clinician records in pCloud
Uploading and organizing client documentation
Data entry and maintaining accurate participant records
Managing shared inboxes and ensuring timely responses
Maintaining spreadsheets and administrative trackers
Supporting onboarding and compliance documentation
General administrative support
Tools & Platforms
Cliniko
pCloud
Microsoft Outlook
Microsoft Office (Excel, Word)
Google Workspace (Gmail, Docs, Sheets, Drive, Calendar)
Adobe Acrobat or similar PDF editor
Microsoft Teams, Zoom, or Slack
Cloud-based document management systems
Requirements
Previous experience as an NDIS Virtual Assistant is highly preferred
Applicants with previous experience supporting Australian allied health or disability providers are encouraged to apply
Experience drafting NDIS Service Agreements
Experience using Cliniko is highly preferred
Experience managing digital records through pCloud or similar cloud storage platforms is an advantage
Strong written English communication skills
Excellent organizational and time-management abilities
High attention to detail and accuracy
Ability to work independently while meeting deadlines
Reliable internet connection and dedicated home office
Why Join?
Direct hire opportunity
Full-time remote position
Purely non-voice administrative role
Competitive starting salary
Work directly with an Australian NDIS provider
Supportive and collaborative team
Long-term career growth opportunities
HOW TO APPLY
Interested applicants must complete the Google Form linked in the comment section.
The client will have direct access to all Google Form submissions and will personally review every application. Candidates with previous NDIS Virtual Assistant experience and relevant Australian allied health administration experience will receive priority consideration during the shortlisting process.
Applications submitted via email will not be considered.
Only shortlisted candidates will be contacted for an interview.
No application fees required.
This opportunity is managed by KaVirtual BizMates Inc., a recruitment and training partner. KaVirtual BizMates Inc. is not the hiring employer. Final hiring decisions, interviews, employment terms, and compensation are determined solely by the client.
To apply for this job please visit docs.google.com.