Real Estate Virtual Assistant

HIRING: Real Estate Virtual Assistant

We are looking for a highly organized and proactive Real Estate Virtual Assistant to support a real estate agent with transaction coordination, scheduling, client follow-ups, and administrative tasks.
The VA will work closely with the agent’s existing Transaction Coordinator (TC) and other key partners to keep transactions, appointments, documents, and timelines organized. This role is ideal for someone who is detail-oriented, reliable, and comfortable following up with multiple parties.

📌 Key Responsibilities
• Communicate and coordinate with the Transaction Coordinator (TC) to keep transaction information updated and organized.
• Update important dates, client information, and transaction details in the CRM.
• Schedule property showings with listing agents.
• Coordinate inspections, including:
• Home inspections
• Termite inspections
• Roof inspections
• Other property-related appointments
• Assist with escrow and title coordination by:
• Opening orders
• Sending introductory emails
• Checking transaction status
• Follow up with escrow, title, lenders, and other parties regarding outstanding documents and required information.
• Coordinate directly with lenders regarding transaction timelines, milestones, and updates.
• Schedule listing vendors, including:
• Photographers
• Stagers
• Cleaners
• Sign installation
• Request and follow up on HOA documents and communicate with HOA departments when necessary.
• Confirm client appointments and send reminders for:
• Listing presentations
• Buyer consultations
• Property showings
• Other meetings
• Maintain and update the agent’s Google Calendar.
• Track important deadlines, appointments, and outstanding items to ensure nothing is missed.
• Assist with general administrative tasks and document organization.

🎯 Requirements
• At least 1 year of experience in U.S. real estate, preferably in transaction coordination or administrative support.
• Experience working with Transaction Coordinators, escrow, title, lenders, and real estate vendors is highly preferred.
• Strong understanding of U.S. real estate transaction timelines and coordination.
• Experience using:
• DocuSign
• Google Sheets
• Google Drive
• Gmail
• Google Calendar
• Strong organizational and follow-up skills.
• Excellent written and verbal English communication skills.
• Comfortable communicating with:
• Clients
• Listing agents
• Escrow officers
• Title companies
• Lenders
• Vendors
• HOA representatives
• Highly detail-oriented and able to manage multiple deadlines.
• Proactive and comfortable following up on schedules, documents, and transaction updates.
• Reliable computer and stable internet connection.
• Filipino applicants only.

📩 How to Apply
Send your updated RESUME
Subject Line:
REVATCA Applicant – Full Name