Interior Design & Executive VA

HIRING: Interior Design & Executive Virtual Assistant

We are looking for a highly professional and detail-oriented Interior Design & Executive Virtual Assistant to support a small interior design business across both design production and executive/administrative tasks.

The ideal candidate has hands-on experience with AutoCAD, SketchUp, and/or Photoshop, along with a background in interior design, architecture, construction, furniture, or a related industry. The candidate should also have strong Executive Assistant or administrative experience, with the ability to manage schedules, inboxes, documents, vendors, orders, and other business-related tasks independently.

The successful candidate should be organized, trustworthy, proactive, and comfortable supporting a business owner with both day-to-day administrative responsibilities and design-related production work.

Responsibilities

Design & Production Support

• Assist with interior design and architectural production tasks
• Create, edit, and organize drawings and design documentation
• Use AutoCAD, SketchUp, and/or Photoshop for design and production-related tasks
• Assist with drafting, floor plans, layouts, and other design documents
• Maintain accurate project files, specifications, and documentation
• Perform data entry related to design projects
• Assist with furniture, product, and material selections when needed
• Research products, materials, vendors, and design-related information
• Help coordinate design-related tasks and project requirements

Executive & Administrative Support

• Provide day-to-day administrative and executive support to the business owner
• Manage and organize email inboxes and communications
• Manage calendars, appointments, meetings, and schedules
• Organize documents, files, records, and business information
• Handle phone calls and professional communications
• Assist with client, vendor, contractor, and supplier coordination
• Track tasks, deadlines, orders, and follow-ups
• Perform general data entry and administrative duties
• Proactively identify tasks that need attention and help manage priorities

Orders & Vendor Coordination

• Assist with furniture, product, and material orders
• Communicate with vendors, suppliers, and contractors as needed
• Track orders, deliveries, invoices, and related documentation
• Follow up with vendors regarding order status, pricing, availability, and delivery
• Maintain organized records of purchases and vendor information
• Assist with procurement-related administrative tasks

Confidentiality & Business Support

• Handle sensitive business, financial, client, and company information with discretion
• Assist with payment-related and order-related administrative tasks when required
• Maintain confidentiality of business and client information
• Follow company procedures for handling sensitive information
• Work professionally under confidentiality or NDA requirements
• Maintain a high level of trust, integrity, and professionalism

Organization & Task Management

• Manage multiple priorities and deadlines effectively
• Keep projects, documents, schedules, and communications organized
• Follow up on outstanding tasks and commitments
• Work independently with minimal supervision
• Identify problems or pending tasks and take initiative to address them
• Support the business owner in managing the overall workflow and day-to-day operations

Qualifications

• Proven experience with AutoCAD, SketchUp, and/or Photoshop
• Background in interior design, architecture, construction, furniture, or a related industry
• Experience with production drafting or design documentation
• Experience working with design projects, drawings, plans, or specifications
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
• Experience managing calendars, schedules, inboxes, documents, and administrative tasks
• Experience coordinating with clients, vendors, contractors, or suppliers
• Experience handling orders, purchasing, procurement, or product coordination is a strong advantage
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information professionally
• Strong time management and ability to prioritize multiple tasks
• Ability to work independently and take initiative
• Professional, reliable, trustworthy, and detail-oriented
• Experience working with US-based clients or businesses is a strong advantage

What We’re Looking For

• A well-rounded VA who can support both design production and executive/administrative tasks
• Someone who is organized, proactive, detail-oriented, and trustworthy
• A professional who can work independently and communicate confidently with clients, vendors, and business partners
• Someone looking for a long-term opportunity

Compensation

• $5/hour

Work Setup

• 100% Work From Home

Schedule

• Monday to Friday
• Night shift (US Business Hours)