Virtual Executive Assistant

About the role

Superpowers is seeking a talented Virtual Executive Assistant to join our team on a full-time, remote basis. This is an exciting opportunity to provide high-level administrative support to our executive leadership, working from anywhere with a reliable internet connection. As a Virtual Executive Assistant, you will be the backbone of our executive operations, ensuring smooth day-to-day functioning and enabling our leadership team to focus on strategic initiatives. This role offers flexibility and the chance to make a meaningful impact on our organisation’s success whilst maintaining a healthy work-life balance.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating availability across multiple time zones
• Preparing comprehensive briefing documents, presentations, and meeting materials for executives
• Handling confidential correspondence and ensuring appropriate communication protocols are maintained
• Coordinating travel arrangements, including flights, accommodation, and ground transportation
• Processing expense reports and managing budget tracking for executive accounts
• Maintaining detailed records and databases with accuracy and organisation
• Providing research and data compilation support for strategic decision-making
• Acting as a liaison between executives and internal departments to facilitate communication and task completion
• Managing email correspondence and prioritising incoming communications effectively
• Supporting the preparation and organisation of company events, meetings, and conferences
• Taking minutes during meetings and distributing follow-up action items to relevant stakeholders

What we’re looking for

• Must be residing in the Philippines
• Able to work U.S. business hours
• EA or Administrative experience
• Excellent English communication (written & spoken)
• Experience managing emails, calendars, and professional correspondence
• Tech-savvy: Google Workspace, Microsoft Office, scheduling tools
• Reliable internet + dedicated home office

What we have to offer

• Fully remote with predictable U.S. day-shift hours
• 10 paid vacation leaves + 5 sick leaves
• 2-Week Paid Evaluation Program
• Supportive, growth-driven community
• Ongoing coaching, learning, and skills development
• Annual salary increase
• Stable, long-term, client-based role

Join Superpowers today and transform both your professional journey and the life of the entrepreneur you support!