Virtual Assistant (Admin Support)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

Reminders:

• Applying to Remote Staff is 100% FREE
• Processing your application is 100% FREE
• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

Virtual Assistant (Admin Support) – Performing Arts School

This role is process-driven and administrative, with responsibility for systems, communication, and organisation. It also includes scheduling social media content provided by the team (no content creation required).

Key Responsibilities
Administrative Support

• Complete weekly and ad hoc admin tasks via Asana, following set processes and deadlines
• Maintain and update internal spreadsheets and trackers
• Run weekly reports (e.g. outstanding accounts, class attendance, trial tracking)
• Support with shows, exams, and events as required

Trials & Parent Journey

• Manage trial bookings and follow-ups
• Update trial status (attended / not attended / converted) using systems such as Trello
• Send parent communications using templates
• Support onboarding of new students

Class Manager / CRM

• Operate Class Manager system for student data and reporting
• Maintain accurate records and ensure systems are up to date
• Review waiting lists and support offering spaces using templates
• Support payment follow-ups and account processes

Email & Communication

• Monitor inbox and respond to enquiries
• Handle uniform and general parent queries
• Ensure all communication is clear, professional, and well-written
• Send newsletters and communications when required

Social Media (Scheduling ONLY – No Creation)

• Schedule content using Meta Business Suite
• Upload posts, captions, and media provided by teachers/management
• Communicate with teachers where needed to gather content
• Ensure posts are scheduled correctly and on time
• Check posts are live and accurate once published

Requirements (KEY FOCUS AREAS)

• Strong administrative and personal assistant (PA) experience.
• Exceptional attention to detail – this is critical to the role
• Strong written English skills – all communication must be clear, professional, and accurate
• Ability to work independently and proactively, with minimal supervision.
• Strong initiative and sound judgment in handling tasks.
• High level of accuracy and attention to detail.
• Ability to take ownership of assigned responsibilities and ensure timely completion of deliverables.
• Confident using systems such as Asana, spreadsheets, and CRM platforms