Real Estate Administrative Assistant

We are looking for a detail-oriented and proactive Real Estate Administrative Assistant to support a US-based commercial retail real estate client. You will be the backbone of day-to-day operations, keeping things organized, on track, and running smoothly behind the scenes.

Managing and organizing property files, lease documents, and client records

Coordinating schedules, appointments, and follow-ups

Preparing reports, presentations, and correspondence

Tracking deadlines, renewals, and key dates across multiple properties

Communicating with tenants, vendors, and stakeholders via email and phone

Data entry and database management

Supporting the team with general administrative tasks as needed

At least 1 year of experience as a Virtual Assistant or Administrative Assistant

Working knowledge of commercial real estate operations (retail experience is a plus)

Strong written and verbal English communication skills

Highly organized with strong attention to detail

Proficient in Google Workspace and/or Microsoft Office

Experience with real estate tools such as CoStar, AppFolio, Yardi, or similar is an advantage

Reliable internet connection and complete home office setup

Available to work US business hours

+ Competitive pay

+ HMO

+ Supportive team and management

+ Long-term, stable placement with a US-based client

+ Growth opportunities within the organization

Important: This position is open to applicants currently based in the Philippines only.