Virtual Assistant (Marketing & Sales)

Job Description – Virtual Assistant (Sales & Marketing Support)

Employment Details:

Work Hours: 10:00 AM – 6:00 PM AEST

Engagement Type: Full Time

Employment Type: Remote (Permanent)

Experience Required: 5+ Years

Overview

We are looking for a proactive, highly organised, and creative Virtual Assistant to support our

client’s growing business across sales, marketing, content creation, and client engagement

initiatives.

The ideal candidate is someone who is tech-savvy, detail-oriented, and confident in

managing outreach, scheduling appointments, creating engaging content, and supporting

lead generation activities. This role requires strong communication skills, initiative, and the

ability to work independently in a fast-paced remote environment.

Primary Focus

• Lead generation and outreach
• Sending emails/messages to prospects
• Scheduling appointments and meetings
• Supporting sales and marketing activities to drive business growth

Key Responsibilities

Sales & Lead Generation

• Conduct outbound outreach via email, LinkedIn, and messaging platforms
• Generate and qualify leads for the business
• Schedule appointments and discovery calls with prospects
• Manage follow-ups and maintain lead pipelines
• Assist with inbound and outbound sales communication
• Support email marketing campaigns and nurturing sequences

Social Media Management

• Create, schedule, and manage social media posts
• Maintain consistent engagement across platforms
• Respond to comments, messages, and inquiries professionally
• Monitor social media engagement and campaign performance
• Support content planning and execution strategies

Graphic Design & Content Creation

• Design social media graphics and marketing assets
• Create and manage visual brand materials
• Edit short-form videos and multimedia content
• Format blog posts and website content
• Moderate blog and community comments when required

Administrative & CRM Support

• Update CRM systems and maintain accurate records
• Organize workflows and task tracking through Notion or similar tools
• Coordinate calendars, meetings, and reminders
• Support ongoing sales and marketing initiatives

Must-Have Requirements

• Excellent written and verbal English communication skills
• Experience working with Go High Level (GHL)
• Experience with Notion or similar collaboration tool.
• Worked with Canva or similar design tools
• Well experienced with LinkedIn + Sales Navigator
• Experience with ManyChat
• Worked with AI tools for copywriting and content creation
• Proven experience in virtual assistance, sales support, or marketing support roles
• Experience with lead generation and appointment setting
• Familiarity with social media platforms and content scheduling
• Basic graphic design and content creation skills
• Ability to work independently and meet deadlines remotely
• Strong attention to detail and problem-solving mindset
• Strong organisational and time-management skills
• Stable internet connection and professional remote work setup

Good-to-Have Requirements

• Video editing and short-form content creation experience with CapCut or similar video editing tools
• Experience working with startups or remote international teams
• Knowledge of sales funnels and digital marketing strategies
• Experience with email automation and chatbot platforms
• Understanding of branding and visual storytelling
• Experience using AI tools for marketing and productivity
• Basic knowledge of analytics and reporting tools