Virtual Assistant – Bookkeeper

About the Role

SmartScale360 partners with growing U.S. businesses by providing exceptional remote professionals. We’re looking for an experienced Bookkeeper to join our team and support U.S.-based franchise operations through accurate bookkeeping, reconciliations, and financial reporting.

If you’re highly organized, detail-oriented, and experienced with QuickBooks Online, we’d love to hear from you.

Location: Remote

Salary: PHP 50,000/month + Performance Bonuses

Benefits: 10 days PTO, Annual Appraisal, Career Growth Opportunities, Healthcare Benefits

Schedule: U.S. Hours

Key Responsibilities

• Maintain accurate bookkeeping records in QuickBooks Online (QBO) for multiple U.S.-based franchise businesses
• Process and reconcile bank deposits, bank feed transactions, and monthly bank, loan, and credit card reconciliations
• Record payroll journal entries from third-party payroll providers
• Categorize expenses and maintain organized, accurate financial records
• Prepare recurring journal entries for commissions, Cost of Goods Sold (COGS), royalties, advertising expenses, office expenses, depreciation, interest, and other month-end adjustments
• Support the month-end close process and ensure financial data is accurate and complete
• Develop and maintain monthly and annual Profit & Loss (P&L) reports, including job-level profitability tracking
• Prepare and deliver timely and accurate monthly financial reports
• Communicate with franchise owners regarding bookkeeping, financial records, and account-related inquiries
• Participate in and/or lead compliance documentation, including insurance audits and tax-related requirements
• Support the company accountant by preparing documentation for annual federal and state tax filings
• Order and track job materials and supplies with vendors, including monitoring delivery schedules when needed
• Perform general administrative and operational support tasks as business needs evolve
• Assist with additional bookkeeping and cross-functional responsibilities as needed

Required Qualifications

• 2+ years of bookkeeping experience supporting U.S. businesses (franchise accounting experience is a plus)
• Strong proficiency in QuickBooks Online (QBO)
• Experience with bank reconciliations, journal entries, month-end close, and financial reporting
• Working knowledge of Profit & Loss (P&L) reporting, general ledger management, and bookkeeping best practices
• Familiarity with compliance documentation, audits, or tax preparation support
• Excellent attention to detail, analytical, and organizational skills
• Strong written and verbal English communication skills
• Ability to manage multiple business entities while meeting deadlines in a remote work environment

Nice to Have

• Experience supporting franchise or multi-location businesses
• Familiarity with ServiceMinder or similar field service management software
• Experience working with multiple legal entities or business units
• Exposure to insurance audits, tax documentation, or accounting compliance processes

Work-From-Home Requirements

• Laptop/PC: Intel i5 or equivalent, 8GB RAM minimum
• Internet: 100 Mbps stable connection
• Backup: Secondary device, internet, and power supply required

Why Join SmartScale360?

Join a supportive team, grow your career, and play a key role in ensuring patients receive the care they need.

Apply now and help us make home care seamless for U.S. clients!