Virtual Assistant

Job Title: Virtual Assistant, Brand Team

Location: Remote, Philippines

Type: Full-time Contractor

Compensation: $1, 000 – $1,500 USD per month, commensurate with experience

About Warren James:

Warren James is the leading creator commerce partner for top digital talent. We build premium consumer products and brands at the intersection of content, fandom, and commerce – spanning DTC, retail, licensing, and new category expansion. Our work blends creative instinct, operator discipline, and speed. Across every facet of our operations, Warren James prides itself on providing best-in-class, end-to-end infrastructure capable of elevating creator merchandise into fully-fledged consumer brands driving millions in annual sales.

Role Overview:

We are seeking a proactive and detail-oriented Virtual Assistant to support our Brand team with administrative tasks, project coordination, and creator account support. Working closely with our Brand Managers, you will help organize information, track deliverables, and coordinate follow-ups to keep merchandise projects and launches moving forward. The ideal candidate is resourceful, organized, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

• Support Brand Managers with daily administrative tasks and coordination across creator accounts
• Track project timelines, launch milestones, approvals, and outstanding deliverables, flagging delays or missing information
• Prepare meeting agendas, take notes, and follow up on action items
• Draft and organize documents, presentations, status updates, and reports
• Coordinate with internal teams, creators, and external partners as directed by Brand Managers
• Maintain accurate project trackers, shared files, contact lists, and records in Asana and Google Workspace
• Conduct research on creators, merchandise trends, and competitors, summarizing relevant findings
• Perform other administrative and project support tasks as assigned by your manager

Qualifications:

• 2+ years of experience as a Virtual Assistant, Administrative Assistant, Project Coordinator, or in a related support role
• Strong English communication skills, both written and spoken
• Proficiency in Google Workspace, Asana or similar project management tools, and communication platforms such as Discord
• Strong organizational skills and attention to detail, with the ability to track multiple projects and deadlines
• Proactive problem solver who follows through on tasks and communicates questions or potential delays promptly
• Ability to handle confidential creator and company information with discretion
• Reliable internet connection and a professional home office setup
• Experience supporting brand management, ecommerce, merchandise, or creator partnerships preferred

How to Apply:

Submit your resume, brief cover letter highlighting your relevant experience and answer the few application questions through below link. Examples of project trackers, reports, or other relevant work samples are encouraged. Please remove any confidential information before sharing.