Training Coordinator Virtual Assistant

Training Coordinator Virtual Assistant (Remote)

Schedule: 30–40 hours per week (EST)

Rate: USD $8/hour

As a Virtual Training Coordinator for the training team, you will support key administrative duties for team members.

What You’ll Own:

• Onboarding

-Virtual Instructor Led Training Registration for all new hires & ongoing training (including transitions training plan invites)

-Virtual Instructor Led Training Attendance Logs

-Missed Training Email Notification & Re-registration

-30 Day Manager Check In Scheduling for Onboarding Manager

-Calendar Invites for Custom Onboarding Plans: Travel Ops, PM, & RM o PI Report Distribution

-General Training Administration

-Outstanding GROW Compliance Follow Up Emails

-Annual Compliance Reminders

-EliseAI Invoice Processing and Invoice Follow Up

-GROW Billback Invoice Processing

-Mystery Shop Report Distribution and Reporting

• Software Support

-User Setup: GROW, EliseAI

-Offboarding: GROW, EliseAI, RealPage, Entrata

-EliseAI – New User Manual Task Reminder Setup

-RM Pending Knowledge Compliance Report

-Data Compilation: Entering data from multiple sources into focus site sheet (Reputation Scores, Google Score, Elise Outstanding Task Escalations)

-Temporary Access Requests (EliseAI) – Adding temporary access to support and removing when support is complete

-Quickbase Setup: Adding new communities Loading tired rates into system.

-Misc Tickets related to all the items above in Helpdesk.

• Other duties and projects as directed and assigned.

-Previous experience in HR, recruitment, training coordination, or administrative support

-Excellent organizational and time management skills

-Strong written and verbal communication skills

-Detail-oriented with the ability to manage multiple tasks

-Comfortable working independently in a remote environment