Trinovation Partners
WE’RE HIRING: EXECUTIVE VIRTUAL ASSISTANT!
Trinovation Partners is looking for an experienced and highly organized Executive Virtual Assistant to provide dedicated administrative and operational support to senior executives at a US-based AI consultancy.
If you’re proactive, detail-oriented, and confident in managing executive-level responsibilities, we’d love to hear from you!
POSITION DETAILS
Position: Executive Virtual Assistant
Location: Philippines (Remote or Trinovation Site)
Work Schedule: Monday to Friday | Night Shift (PHT)
Core Hours: 8:00 AM – 12:00 PM US Eastern
Engagement: Flexible, 20–40 hours per week
Compensation: To be discussed during the interview
Philippine core hours are 9:00 PM – 1:00 AM during US standard time and 8:00 PM – 12:00 AM during US daylight saving time. The role is expected to begin at approximately 20 hours per week, with the possibility of increasing to 40 hours.
KEY RESPONSIBILITIES
Manage executive calendars, inboxes, meeting schedules, and email correspondence.
Prepare meeting agendas, briefing notes, follow-ups, and action-item trackers.
Conduct research on companies, markets, and industry-related topics.
Assist with vendor sourcing, CRM updates, and outreach coordination.
Handle administrative tasks, documents, expenses, and filing.
Coordinate travel, appointments, reservations, and other executive requests as needed.
REQUIRED QUALIFICATIONS
At least 3 years of experience as an Executive Assistant, Virtual Assistant, or in a similar role supporting senior leaders or founders.
Excellent written and spoken English communication skills.
Daily working experience with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
Strong research skills with the ability to summarize information clearly and accurately.
Excellent judgment, discretion, and ability to handle confidential information.
Proactive, resourceful, and capable of working independently.
Reliable computer, stable internet connection, and backup arrangements for the full shift.
PREFERRED QUALIFICATIONS
Experience supporting US-based executives or clients.
Background or exposure to insurance, financial services, or consulting.
Familiarity with CRM platforms and AI productivity tools.
Experience coordinating US travel arrangements.
HOW TO APPLY
Interested and qualified applicants may submit their updated resume or CV.
Email Subject: Application – Executive Virtual Assistant
Please indicate your relevant work experience and availability for the required US Eastern working hours.
Join Trinovation and be part of a team that values People, Data, and Impact.
To apply for this job email your details to shaira@trinovation.co