Virtual Coworker
Client Information
The Company is a licensed manufacturing and distribution business specializing in regulated consumer products. It produces and distributes private-label items, including pre-rolls, vape cartridges, and drink additives, for licensed retail partners. In addition to managing its own in-house brands, the company supports a growing network of retail stores and specialty lounges by providing high-quality products and reliable distribution services.
Job Description
• Manage and update product menus using ChatGPT and Canva, then distribute them via BCC email lists and HubSpot
• Maintain and update white label flyers with current offerings, specials, and new products
• Send marketing materials and product updates through HubSpot
• Receive and enter customer orders into the distribution software
• Build delivery route sheets based on customer locations across California
• Assist with sourcing consumables and packaging by tracking vendor quotes, timelines, and project progress
• Monitor stock levels and update inventory records and product menus accordingly
• Follow up with existing customers via calls or text messages to confirm interest and orders
• Track cash and bank payments and perform basic data entry in QuickBooks
• Maintain customer account logs, update account notes, and manage client check-in schedules
Must Haves
• At least 2–3 years of experience as an Executive Assistant or Administrative Assistant • Strong English communication skills, both written and verbal • Proficient in HubSpot or similar CRM platforms • Comfortable using ChatGPT and other AI tools for content and document creation • Strong organizational, time management, and project coordination skills • Experience with order management or inventory tracking systems
Nice to Haves
• Familiarity with Distro or similar industry-specific software (training provided) • Experience supporting U.S.-based clients in manufacturing, distribution, or wholesale industries • Background in client-facing administrative or account management roles • Experience using QuickBooks • Cannabis industry knowledge is not required; training will be provided • Willingness to learn new systems and processes through a structured handover with the outgoing assistant during the transition period
Home Office Requirements
Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam · Stable internet connection of at least 25 Mbps ~ 50 Mbps · Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later · Quiet room with no distractions or background noises · A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted.
To apply for this job please visit virtualcoworker.zohorecruit.com.