Construction VA

Role: Construction Virtual Assistant

Benefits

Leave: 16 Days PTO
Public Holidays: 10 Paid Public Holidays per year
Shift: Day shift (AEST)
Bonus: Quarterly Performance Bonus
Location: Work from home, full-time

Job Brief

Remotee is seeking an organised and proactive Construction Virtual Assistant to support an Australian builder or project manager with the administrative, scheduling and client-communication work that keeps projects running smoothly and on time.

You’ll be the builder’s right hand for the day-to-day admin side of the business — managing emails, calls and calendars, scheduling trades, subcontractors and site inspections, and keeping suppliers, clients and project documentation on track. This is a varied, detail-heavy role suited to someone who enjoys juggling multiple moving parts and keeping a construction project’s paperwork and communication running like clockwork.

Mandatory Requirements

• 1-2+ years’ experience as a Virtual Assistant or in an administrative role, ideally within construction, trades or property.
• Familiarity with Australian construction terms and processes highly regarded.
• Experience with construction or job management software (e.g. Buildxact, Tradify, Simpro, ServiceM8) highly regarded.
• Excellent written and spoken English communication skills.
• Highly organised and detail-oriented, with the ability to juggle multiple jobs and priorities at once.
• Comfortable communicating with tradies, suppliers and homeowners.

Nice to Have

• Xero or MYOB experience.
• Basic ability to read plans or drawings.
• Experience with estimating or quantity take-offs (working out materials and costs from plans).

Responsibilities

Admin & Communication

• Manage emails, calls and calendars for the builder or project manager.
• Update clients on job progress and respond to their queries.
• Keep project files, permits, contracts and site documents organised.

Scheduling & Coordination

• Schedule trades, subcontractors and site inspections.
• Follow up with suppliers on quotes, orders and delivery dates.
• Track project timelines and flag delays.

Financial & Documentation Support

• Prepare and send quotes, invoices and variations (changes to the original job scope, usually with added cost).
• Support basic bookkeeping, such as matching invoices and chasing payments (often in Xero).
• Help with council or building approval paperwork (permits needed before work starts).
• Enter and update data in construction software (e.g. Buildxact, Tradify, Simpro, ServiceM8).

What’s on Offer?

• Full-time, long-term remote role supporting an Australian construction/building business.
• Stable, day-shift schedule aligned to Australian business hours
• Competitive salary
• Annual and public holiday leave.
• Quarterly Performance Bonuses
• Genuine opportunity to build deep familiarity with the Australian construction industry.