Administrative Virtual Assistant

Location: Remote (Supporting a client based in South Burlington, VT — US-based company)

Imployment Type: Part-Time (potential opportunity to transition to full-time in the future)

Schedule: Monday–Friday, 8:00 AM–12:00 PM (flexible)

About the Company

Our client is an electrical services company based in South Burlington, Vermont.

About the Role

We’re looking for a reliable, detail-oriented Administrative Virtual Assistant to support our office operations. This is a part-time role focused on keeping our administrative processes, customer communications, and accounts receivable running smoothly using BuildOps. There is potential for this position to grow into a full-time role based on performance and business needs.

Key ResponsibilitiesData Organization & Process Management

• Maintain accurate, organized records within BuildOps and related systems
• Support and help streamline internal administrative processes
• Assist with day-to-day office administrative tasks

Customer Service

• Respond to customer inquiries via email and/or chat in a professional and timely manner
• Support clear, accurate communication between the office and customers

Accounts Receivable (AR)

• Assist with accounts receivable tasks, including tracking and following up on outstanding payments
• Support accurate billing and invoicing records within BuildOps

Required Platform Experience

• BuildOps — hands-on experience required

Qualifications & Soft Skills

• Strong attention to detail
• Excellent time management and organizational skills
• Strong written communication skills
• Solid problem-solving ability
• Self-motivated and able to work independently
• Adaptable to changing priorities and tasks
• Collaborative team player, comfortable working with a remote office team

Work Schedule

• Part-time, Monday through Friday
• 8:00 AM–12:00 PM (some flexibility available)
• Opportunity to move to full-time in the future based on performance and business needs