Administrative Assistant Bookkeeper

About: HostGenius

90% of vacation rental managers work at capacity and can’t scale, costing them hundreds of thousands each year.

We help them scale effortlessly through centralized operations and our platform. Our customers treat us like their own team—we’re their partner in growth.

This role is critical in keeping our financial operations clean, fast, and reliable while buying back leadership time.

Mission:

Buy back 80% of the CEO/ops leader’s time by owning day-to-day finance operations, maintaining accurate books, and delivering clear, timely financial visibility.

Outcomes:

1. Financial Accuracy: Maintain <1% error rate across all financial reports monthly.
2. Monthly Close Speed: Deliver clean books within ≤5 business days of month-end.
3. Cash Visibility: Provide a weekly cash report, always on time.
4. AR Collection: Ensure >90% of invoices are collected within 30 days.
5. Billing Accuracy: Achieve <1% billing errors with 100% on-time invoicing.

Competencies:

1. Accuracy: You don’t tolerate “almost right”—your numbers match reality.
2. Ownership: You own outcomes, not just tasks.
3. Communication: You provide clear, structured updates in Slack and reports.
4. Spreadsheets: You are highly proficient in Excel/Google Sheets.
5. QuickBooks Online: You can confidently manage QBO day-to-day.

Why Join Us:

You’ll work directly with leadership, take full ownership of finance operations, and become the source of truth for company numbers. Your work directly impacts decision-making and company growth.

Ready to own and scale with us at HostGenius? Apply today!