Administrative Assistant

General Admin

Salary Range: $693 to $866 per month

Join a growing construction operation within a larger real estate organization involved in development, ownership, operations, brokerage, and other real estate services. Play a key role in keeping ground-up developments, renovations, and value-add projects organized by managing vendor information, project expenses, documentation, reminders, and administrative workflows. Work closely with the construction lead while independently building reliable systems that keep project information accurate and important follow-ups on track.

What You’ll Do:

• Maintain project bid spreadsheets by tracking vendor quotes across trades such as foundation, plumbing, electrical, HVAC, and concrete, and update them as proposals come in and vendors are selected.
• Monitor emails for vendor proposals, enter pricing into the appropriate project records, and organize supporting quotes and documents.
• Maintain project cost spreadsheets showing selected vendors, contracted amounts, payments made, outstanding balances, change orders, and other cost adjustments.
• Monitor emailed checks and electronic payments and update project records as payments are issued.
• Track company and personal credit card expenses submitted through WhatsApp, including the vendor, amount, property, and other required information, and follow up when receipt details are missing.
• Maintain organized project files in Google Drive and the company’s software, including quotes, receipts, photos, videos, and other construction documentation.
• Independently maintain a reminder system for deadlines, follow-ups, and outstanding items, and proactively send timely reminders to the construction manager through WhatsApp.
• Assist with additional data entry, organization, and administrative tasks as construction priorities evolve.

Who You’ll Work With:

Work directly alongside the person overseeing the construction department, helping remove a significant amount of administrative work from their workload. You’ll support the organization and coordination of information across multiple construction projects and properties while keeping the construction lead informed of important updates, missing information, deadlines, and follow-ups.

Who We’re Looking For:

• Detail-Oriented: Able to accurately manage quotes, receipts, expenses, payments, and project information without mixing up properties or missing important details.
• Excel Skills: Comfortable maintaining spreadsheets, copying formulas, linking cells, and creating basic formulas.
• Organized: Able to keep project records, documents, photos, and other information properly organized across Excel, Google Drive, email, WhatsApp, and internal systems.
• Independent: Able to keep track of deadlines and outstanding items, proactively follow up or send reminders, research straightforward questions, and solve routine problems without constant supervision.
• Quick Learner: Able to pick up new software, workflows, construction terminology, and changing responsibilities with limited repeated instruction.
• Communicative: Knows when to ask questions, follow up for missing information, and keep the construction manager informed when something needs attention.
• Experience: Construction experience is a plus, but not required.

Why Join Us?

• Impact: Play a central role in keeping construction projects organized, accurate, and financially up to date while helping the construction department operate more efficiently.
• Culture: Join a growing team that values accuracy, initiative, adaptability, strong follow-through, and independent problem-solving.
• Benefits:
• Enjoy preset salary growth and weekly salary payments.
• 100% work-from-home flexibility.

Work Details:

• Schedule: Mon – Fri 9:00 AM – 5:00 PM EST
• Employment Type: Full-time

How to Apply:

Click “Apply” to start your application. Come and make a difference in a growing construction operation

We are an equal opportunity employer and value diversity at our company.