Mango Bibo Recruitment
We’re Hiring!If you’re skilled in Xero, Google Workspace, and have strong English communication, we want to hear from you! Experience with Australian clients and a background in sales/quoting/estimating is a big plus.
To Apply:Send a video highlighting your experience + a resume without contact details
Read and follow all instructions carefully — this is an important part of the screening process.***************************************************
Virtual Assistant (Admin, Sales & Quotation Support)
Company: Transport Logistics Firm (Australia-based)
Type: Part-Time (Approx. 30 hours/week)
Schedule: 10 hours per day, 3 days per week (Australian Western Standard Time)
Rate: USD $5/hour
About the Role:
We’re looking for a Virtual Assistant who can provide administrative, customer service, and sales quotation support for an established transport logistics company based in Australia. The ideal candidate is highly organized, proactive, and experienced in handling operational and client-facing tasks.
You’ll be working directly with the client to manage invoicing, prepare transport quotes, and assist with customer communications — helping streamline their daily operations and improve efficiency.
Key Responsibilities:
– Manage invoicing and data entry using Xero
– Handle customer communications via email and phone
– Prepare sales quotations and transport equipment estimates
– Assist with client inquiries, follow-ups, and scheduling
– Coordinate calendars and internal task lists
– Provide basic marketing support when needed
– Help develop and document SOPs for recurring tasks
Requirements:
– Proficiency in Xero and Google Workspace (Docs, Sheets, Drive, Gmail)
– Excellent English communication skills (spoken and written)
– Experience working with Australian clients or companies (preferred)
– Background in sales, quoting, or estimating (highly desirable)
– Organized, detail-oriented, and self-driven
Application Materials Required
➤ Updated Resume (make sure to remove all contact details such as phone number, email, address, etc)
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Highlight relevant VA, admin, or logistics experience (2+ years preferred).
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Emphasize skills in Xero, Google Workspace, and client communication.
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Keep formatting clean, professional, and typo-free.
➤ Intro Video
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Record in a clean, uncluttered background with smart casual attire. You may use a virtual background too
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Speak clearly and confidently — aim for a friendly and professional tone.
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Brief self introduction (name, background,
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Summary of relevant experience (Invoicing, logistics, customer service, admin, working with an Australian client/company, etc)
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Tools you’ve used (e.g., Xero, Google Workspace)
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Why you’re a great fit for this role
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Keep it short and authentic (1–2 minutes).
To Apply (Follow Instructions Carefully)
➤ Send both your resume and intro video
➤ Use this exact subject line:
Application for Transport Logistics VA – [Your Full Name]
NOTE: Only applicants who follow all instructions completely will be contacted.
To apply for this job email your details to careers@mangobibo.com