Virtual Office Admin

Salary: P300 – P350 per hour

Schedule: 5:00 AM – 9:00 AM PHT (4 hours a day; 20 hours a week)

What are we looking for?

Skills Required Required Skills and Experience

• Strong proficiency in Google Workspace including Gmail, Drive, Docs, and Sheets
• Advanced comfort working in Excel or Google Sheets
• Experience sending contracts and managing digital signatures
• Experience with basic invoicing and payment tracking
• Familiarity with email outreach and automation tools
• Strong attention to detail and organizational discipline
• Clear written English communication
• Ability to follow processes exactly as documented

Preferred Qualifications

• Experience supporting small business owners or service firms
• Familiarity with CRM hygiene and lead tracking
• Experience with social media scheduling tools
• Basic understanding of workflow automation

What will you do?

CRM and Data Management

• Maintain and update Excel based CRM database
• Ensure contact records are accurate, clean, and properly segmented
• Track outreach activity and update lead statuses
• Organize and file client documents within Google Drive

Calendar and Administrative Support

• Manage scheduling and calendar coordination
• Book meetings and send confirmations
• Handle general administrative tasks as assigned

Client Communication and Outreach

• Send outbound emails to prospects using approved messaging under assigned name
• Execute follow ups and basic nurture emails
• Support client onboarding by sending required emails and links
• Monitor inboxes and flag priority responses when needed

Contracts and Document Management

• Prepare and send contracts using approved templates
• Route documents for digital signature
• Properly file executed agreements in Google Drive
• Maintain organized document structure

Finance and Contractor Coordination

• Pay independent contractors according to schedule
• Create and send invoices to clients
• Record payments and maintain basic payment tracking
• Support simple accounts payable tasks as assigned

Email Automation and Systems Support

• Assist with basic email automation workflows
• Maintain email lists and segmentation in Excel or Google tools
• Ensure links and automations are functioning properly

Social Media Support

• Create and post social media content using provided materials
• Schedule posts across designated platforms
• Maintain posting calendar consistency
• Flag engagement opportunities to leadership

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client’s mission is to build a world-class divorce coaching program supported by a diverse global team, local community networks, and trusted legal and corporate partnerships.

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.