Virtual Legal Assistant

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we’re passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today’s competitive business landscape. Additionally, we’re committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don’t stop there. We’re constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for an experienced Virtual Legal Assistant to help our client and their legal team. The responsibilities will encompass a wide range of administrative, legal, and organizational tasks. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple responsibilities simultaneously.

Responsibilities

• Assist with the initial stages of legal cases
• Request and follow up on medical records as necessary
• Perform data entry into the case management system (Neos)
• Communicate effectively with clients via email and phone, providing updates and following up as needed
• Contact medical providers for unresponsive cases
• Manage calendars, appointments, and deadlines for the legal team
• Handle various administrative tasks, including uploading documents, saving files, and responding to emails.
• Manage vendor relationships and assist with invoice management
• Maintain detailed records, upload proof of payments, and track expenses
• Prepare intake packages, deposition notices, certificates of service, and cover letters.
• Assist with document preparation, such as combining PDFs and tagging emails with relevant documents

Requirements

• Graduated with a 3-year or 4-year Bachelor’s degree
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
• Must be comfortable with using Hubstaff, a time-tracking application
• Strong data entry skills with a high level of precision.
• Excellent English communication skills, both written and verbal.
• Strong organizational skills with the ability to multitask effectively.
• Experience in email management and client communication.
• Legal background or experience in a law firm is preferred but not required
• Proficiency in using Neos, Microsoft Suite, Adobe Pro, DropBox, SharePoint and Crenexa
• Computer or laptop with access to the internet (minimum speed of 25 Mbps)

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Earn a competitive hourly rate, which can be up to PHP 42,500 per month, based on experience.
• Work from home
• HMO
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).