Virtual Assistant – Legal Assistant

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we’re passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today’s competitive business landscape. Additionally, we’re committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don’t stop there. We’re constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for an experienced Virtual Assistant – Legal Assistant to help our clients. Your responsibilities will encompass a wide range of administrative, legal, and organizational tasks. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple responsibilities simultaneously.

Responsibilities

• Provide administrative and legal support to the attorney, including data entry and document management.
• Assist with client prospecting by creating property and ownership lists based on specific criteria.
• Manage e-filing of court documents using systems such as Odyssey and other relevant platforms.
• Conduct various legal research tasks utilizing tools like CaseText and CoStar.
• Develop Standard Operating Procedures (SOPs).
• Perform additional administrative tasks as needed, including scheduling, maintaining records, and other duties assigned by the attorney.

Requirements

• Graduated with a 3-year or 4-year Bachelor’s degree
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
• Must be comfortable with using Hubstaff, a time-tracking application
• Familiarity with legal industry software or platforms like Odyssey (e-filing system) and CaseText (legal research).
• Experience or knowledge of the U.S. legal system, especially in commercial real estate or property tax law.
• Understanding of CoStar (a commercial real estate research service).
• Previous experience working in a law firm or a similar setting.
• Strong data entry skills with an emphasis on precision
• Strong email management skills
• Professional-level English (written and verbal/voice)
• Proficiency in using Odyssey, CoStar, CaseText and other similar software
• Basic knowledge of DropBox, SharePoint, Evernote, OneDrive, Zoom and Chat GPT
• Familiarity with Microsoft Office Suite, particularly Outlook, Word, and Excel
• Computer or laptop with access to the internet (minimum speed of 25 Mbps)

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Up to PHP 42,500 a month (Based on experience)
• Work from home
• HMO
• Bonuses and incentives
• Paid training