Virtual Assistant – Executive, Marketing & Operations Support

📌 Virtual Assistant – Executive, Marketing & Operations Support (Mission-Driven Nonprofit)

📍 Remote | Philippines only

💼Riva Group (Client-Facing Role)

📅Start Date: May 2025 | Part-Time to Start (20 hrs/week)

🔄Opportunity to Scale to Full-Time (40 hrs/week) Within 60 Days

About Riva

Meydenbauer Partners (and our subsidiary Riva (rivagroup.co) is a next-generation consulting and outsourcing firm helping mission-driven organizations and growth-stage companies scale smarter. We combine elite virtual talent, AI-powered automation, and strategic consulting to deliver enterprise-grade results with startup speed.

We’re currently hiring a Virtual Assistant for one of our most inspiring clients: a U.S.-based nonprofit on a mission to expand access to surrogacy and family-building support. This nonprofit is scaling nationally and needs a high-performance assistant who thrives in dynamic environments, loves operational structure, and embraces AI as a productivity enabler.

🌟 Why This Role is Unique

You won’t just be managing calendars and tasks—you’ll be transforming the way a visionary nonprofit leader executes their mission.

You’ll serve as the strategic right hand to a CEO who excels at big-picture vision, storytelling, and fundraising—but needs a highly organized, tech-savvy operator to help turn ideas into reality. You’ll help manage a packed calendar, oversee marketing workflows, and support AI-enhanced content creation and donor outreach.

🚀 Why Join Riva?

✅ Mission-Driven Work: Help a surrogacy-focused nonprofit change lives across the U.S.

✅ Startup Energy, Stable Infrastructure: Work inside a lean, fast-moving team backed by a robust global operations network

✅ AI-First Culture: Use top tools like ChatGPT, Claude, Gemini, Supergrow AI, and Zapier

✅ Flexible Growth Path: Start at 20 hours/week and scale to 40 hours/week in 60 days

✅ Global Team Collaboration: Join a curated group of designers, devs, and marketers across 5 countries

✅ Above-Market Pay & Bonuses: Earn competitive hourly rates plus milestone-based incentives

🧭 Your Core Responsibilities | Executive & Strategic Support

• Own the CEO’s calendar, inbox, and scheduling—ensuring no detail is missed
• Build agendas, take structured notes, and track meeting follow-ups
• Maintain reminder systems and communications workflows that protect CEO bandwidth
• Act as a “strategic gatekeeper” and operational extension of the founder

Project & Operations Management

• Break big ideas into clear timelines, tasks, and milestones
• Track multiple projects using tools like Notion, ClickUp, Google Workspace
• Draft and maintain SOPs, documentation, and knowledge bases
• Keep internal workflows and project deliverables moving forward efficiently

AI-Enhanced Content & Marketing Ops

• Use AI tools to draft and schedule content (LinkedIn, Instagram, Facebook)
• Oversee the repurposing of videos, posts, and interviews into new formats
• Coordinate with fractional designers using Figma and Canva
• Assist with intent-driven outreach using tools like Apollo and LinkedIn Sales Navigator
• Maintain brand voice consistency across all content and messaging

Donor Engagement & Nonprofit Systems Support

• Help prepare materials for fundraising, grants, and donor events
• Maintain organized records of donor interactions and grant timelines
• Contribute to content campaigns that tell authentic, emotionally compelling stories (with help from the CEO and Claud.AI trained in their brand voice)
• Support data hygiene and documentation

🧠 What You Bring to the Table

Required Qualifications:

• 2+ years of Virtual Assistant, Executive Assistant, or Project Coordinator experience
• Proven success supporting U.S.-based founders or nonprofit leaders remotely
• Proficient in Google Workspace, Slack, and tools like Notion, ClickUp, or Asana
• Excellent written and verbal English communication
• Highly organized and reliable with strong attention to detail
• Tech-savvy and comfortable using AI tools to boost productivity
• Able to commit to 20 hours/week and scale to 40 hours/week within 60 days
• Based in the Philippines with a professional home office and stable internet

Bonus Skills (Nice to Have):

• Experience supporting nonprofits, legal/health organizations, or scaling startups
• Familiarity with Quickbooks, Figma, Canva, Apollo, and CRMs (Don’t worry about these)
• Comfortable building SOPs, managing documentation, or light content creation
• Prior exposure to surrogacy, healthcare access, or donor relations is a plus

💻 Technical Requirements

• Stable, high-speed internet connection
• Quiet, professional home workspace and ability to be on camera
• Backup power/internet solution (UPS, generator, mobile data if possible)

💰 Compensation & Benefits

• Competitive hourly rate $5-$8.50 per hour (junior and mid-level candidates based on experience)
• Flexible working hours, time off, and potential for PTO once established
• Performance bonuses tied to reliability and milestone execution
• Access to industry-leading premium AI and project tools and coaching from our leaders and founder
• Full-time pathway after 60-day onboarding

How to Apply:

If you’re ready to make an impact in a fast-paced, growth-oriented company, we’d love to hear from you. Submit your resume along with a 1-2 minute introduction video via Loom: https://www.loom.com/ (or any other way you prefer) to doug@mbcpartners.co and admin@mbcpartners.co

Riva is committed to diversity and inclusion and is an equal opportunity employer.