Virtual Assistant

Job Title: Virtual Assistant
About Dana Andolfatto Portrait
Dana Andolfatto Portrait is dedicated to empowering women by helping them rediscover and celebrate their authentic selves through luxurious, transformative photography experiences. We believe every woman deserves to feel confident, empowered, and deeply connected to her inner radiance. We provide personalized, high-end photography services that offer a space for women to pause, let go, and be celebrated.

Overview:
We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support our mission of empowering women. As a Virtual Assistant, you will play a crucial role in ensuring the smooth operation of our business by handling administrative tasks, managing client communications, handling social media management, and supporting our photography workflow. This is an opportunity to be a part of a growing brand that makes a real difference in women’s lives.

Daily Responsibilities:

• Client Communication:
o Scheduling client consultations and photoshoots.
o Preparing and sending client contracts and invoices.
o Managing client feedback and ensuring satisfaction.

• Administrative Tasks:
o Managing the photographer’s calendar and appointments.
o Assisting with client arrangements and logistics.
– developing social media posts and content
o Managing social media scheduling.

• Operational Support:
o Assisting with pre-shoot preparations (wardrobe guides, location scouting).
o Managing and organizing pre-shoot questionnaires.
o Tracking expenses and preparing financial reports.
o Assisting with marketing and promotional activities.

• Project Management:
o Supporting and coordinating on ongoing projects.
o Help track milestones and deliverables.

Skills & Experience:
• Proven experience as a Virtual Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills required
• Proficiency in Microsoft Office Suite, Google Workspace, and all social media platforms.
• Ability to work independently and prioritize tasks effectively.
• Experience with CRM software (e.g., 17Hats, GoHighLevel).
• Passion for photography and empowering women.

Personality Traits:
• Professional and approachable demeanor.
• Exceptional attention to luxury level detail.
• Proactive and resourceful problem-solver.
• Empathetic and client-focused.
• Ability to maintain confidentiality and handle sensitive information.

Why Join Us:
Be a part of a brand that transforms women’s lives. Your role will be pivotal in ensuring our clients have a seamless and empowering experience from the moment they reach out to us. We are dedicated to creating a supportive and collaborative work environment where your contributions are valued and your growth is encouraged. If you are a highly organized, empathetic, and passionate individual who thrives in a fast-paced environment, we invite you to join our team.

To Apply:
Please submit your resume and cover letter. To ensure your application is considered, include the keyword “Luminous” in the subject line of your email. Applications without this keyword will be automatically ignored.