Virtual Assistant

???? Virtual Assistant – Procare Property Services

Location: Remote (Work from Home)
Company: Procare Property Services – West Chester, PA
Type: Full-Time

About Us

Procare Property Services is a rapidly growing landscape and outdoor living company specializing in design, installation, and property maintenance throughout Chester County, Pennsylvania. Our services include landscaping, hardscaping, drainage, lighting, and lawn care through our sister brand, WeedX Fertilizing.

We’re looking for a highly organized, detail-oriented Virtual Assistant to join our team and help manage daily operations, scheduling, customer communication, and backend support as we continue to grow.

Key Responsibilities

???? Scheduling & Coordination:
Manage job schedules, team assignments, and follow-up appointments using Jobber or similar CRM software.

???? Customer Communication:
Respond to client calls, emails, texts, and messages promptly with professionalism and accuracy.

???? Administrative Support:
Assist with quoting, invoicing, deposits, and customer record management.

???? Operational Support:
Track estimates, materials, and project updates for landscape and fertilizing crews.

???? Customer Service:
Follow up with clients after service for feedback and Google reviews.

???? Project Documentation:
Help prepare work orders, proposals, and digital folders for active projects.

???? Marketing Assistance (Bonus):
Help create and schedule social media posts, email newsletters, and manage review responses if capable.

Requirements

• Proven experience as a Virtual Assistant or Administrative Assistant (preferably in the service or landscaping industry).
• Excellent written and spoken English communication skills.
• Strong attention to detail and organization.
• Proficient with tools such as Google Workspace (Docs, Sheets, Drive), Jobber, Canva, or similar software.
• Reliable internet connection and ability to work U.S. Eastern Time hours.
• Positive, proactive attitude with the ability to multitask and work independently.

Preferred (Not Required)

• Experience with landscaping, construction, or property management businesses.
• Familiarity with Jobber CRM system.
• Graphic design or content creation skills.

Compensation

• Competitive hourly rate or monthly salary (based on experience)
• Opportunity for performance bonuses and growth within the company
• Long-term, stable position with an established U.S. company

How to Apply

Please send the following:

• Your resume or a summary of your experience
• A short message explaining why you’d be a great fit for Procare Property Services
• Your expected hourly rate or monthly salary
• A short voice recording (1–2 minutes) introducing yourself and explaining your background and why you’d be a great fit for our company