Virtual Assistant

About StaffScout

StaffScout helps high-performing companies scale their teams with offshore talent. We specialize in connecting top-tier professionals with fast-growing businesses in need of reliable, remote support. As we grow, we’re looking for a highly organized, detail-driven Virtual Assistant / Recruitment Assistant to keep our hiring process running smoothly and efficiently.

The Role

As our Virtual Assistant / Recruitment Assistant, you’ll play a key role in supporting our recruitment operations—from managing candidate assessments and scheduling interviews to conducting quick engagement calls and helping us build our candidate pipeline. You’ll be the behind-the-scenes force ensuring candidates are moving through each stage of the process with speed, clarity, and a great experience.

This is a 100% remote role with flexible hours, ideal for someone who thrives in a fast-paced environment and is passionate about getting the details right.

What You’ll Do

• Review and manage candidate assessments to ensure accuracy and alignment with hiring criteria
• Watch and evaluate video submissions for completeness and quality
• Follow up with candidates on missing items, scheduling, and application progress
• Conduct short candidate engagement calls to clarify information and confirm interest
• Coordinate and schedule interviews between candidates and clients
• Support sourcing efforts by conducting initial searches for potential candidates
• Manage and respond to emails in the recruitment inbox
• Maintain accurate candidate data across internal systems and trackers
• Assist recruiters with administrative tasks to streamline hiring workflows

What We’re Looking For

• 1+ years of experience in an administrative, recruitment, or HR support role
• Strong organizational and time management skills
• Excellent communication skills, both written and verbal
• Familiarity with Google Workspace (Docs, Sheets, Gmail) and tools like Zoom or Google Meet
• Self-starter who can work independently and manage multiple tasks
• High attention to detail and a proactive mindset

Bonus Points

• Experience using applicant tracking systems or assessment platforms
• Background in candidate sourcing, screening, or engagement
• Customer service experience in a remote environment

Why Work With Us

• Competitive compensation
• Generous paid time off
• Health & wellness stipend
• 100% remote with flexible work hours
• Be part of a mission-driven, fast-growing company
• Work with a supportive, results-oriented team that values innovation

How to Apply

Apply now using this form: https://wkf.ms/41H9yWi