Virtual Assistant

We are seeking a highly analytical and detail-oriented Virtual Assistant to support our growing team in Digital Advertising!

Key Duties And Responsibilities

• Calendar/Schedule Management
• Schedule and organize various types of meetings for Ryan, including but not limited to: Coffee meetups, Quick connects, Podcast pre-calls, Podcast recordings, Client meetings, and Internal team meetings
• Ensure all meetings are confirmed and reminders are set.
• Coordinate with participants to find mutually available times.
• Manage the calendar(s) to avoid conflicts and optimize schedules.
• Setting up Zoom meetings and formatting of calls
• Schedule/calendar management for Courageous internal and external meetings
• Admin Support
• Admin support as needed for various executives
• Misc. Research (address lookups, project based inquiries, etc.)
• Item procurement: internal and misc. client needs
• Book Ordering
• File Management
• Weekly call with Team
• Client Experience (client gifting, project kick offs, etc.)
• Invoice support – assistance managing accounts payable/accounts receivable
• Event Management
• Planning, prep, logistics for Courage Week (One off projects)
• Outreach to organizations and events for speaking opportunities
• Content/Website
• Proofreading support: emails, documents, creative pieces
• Updates to websites
• Keynote editing and proofreading for various client and internal projects
• Asset creation in Canva
• Keynote/Speaking Outreach

Requirements/Qualifications

• Working knowledge of Microsoft Office (Excel, PPT) and Google Suite (Google Drive, Sheets, Slides)
• Use of Slack for ongoing communication and Asana for Project Management (can train if no prior experience)
• With at least 3-5 years of relevant operations support experience