Newsletter Virtual Assistant

This is a remote position.

We’re looking for a creative, organized, and results-driven Virtual Assistant to take ownership of our new physical therapy-focused newsletter. This role is ideal for someone who understands the power of storytelling, knows how to collaborate with AI tools like ChatGPT, and can build a content engine that educates, inspires, and grows a loyal community.

This isn’t a copy-paste content job. We’re looking for someone who leads with heart, writes with purpose, and brings a strategic mindset to every piece of content.

We’re building something meaningful for the physical therapy community—a newsletter that’s insightful, uplifting, and genuinely useful. You’ll join a kind, passionate team that values creativity, personal growth, and real-world impact. If you’re excited about using your skills to help others thrive, we’d love to hear from you.

Responsibilities

Newsletter Production

• Plan, organize, and create weekly email newsletters (from scratch or using AI-assisted drafts)
• Maintain a content calendar with 6–8 weeks of scheduled material
• Collaborate weekly with Mitch and Will to gather stories, insights, and direction

Content Writing & Editing

• Write original, engaging content for physical therapists with a mix of heart, humor, and value
• Use AI tools (like ChatGPT) to enhance creativity and speed—never to replace your voice
• Source monthly guest columns from PT influencers, thought leaders, and motivational contributors

Audience Growth & Engagement

• Research and execute newsletter growth strategies (lead magnets, paid promotions, shareable content)
• Partner with Will on paid ad testing and subscriber analytics
• Support the creation of landing pages, email sequences, and segmentation strategies

Marketing & Sponsorship Support

• Track and report key metrics (subscriber growth, open rates, CTRs)
• Coordinate with potential sponsors and newsletter partners
• Help secure and schedule guest features to expand reach and relevance

Admin & Team Support

• Assist with inbox management and email communications
• Support Mitch with occasional admin and project-related tasks

Requirements

• • Proven experience in email newsletter creation, ideally in healthcare, wellness, or education
  • Excellent English writing and editing skills, with a warm and conversational tone
  • Comfortable using email platforms like ConvertKit, Beehiiv, or ActiveCampaign
  • Familiar with ChatGPT or other AI tools to enhance content creation
  • Knowledge of social media and community growth strategies
  • Bonus: Experience working with physical therapists, ghostwriting, or direct-response copywriting
  • Highly reliable, resourceful, and mission-driven

Reporting & Collaboration

• Reports to: Mitch (Content & Editorial Lead)
• Collaborates with: Will (Marketing & Sales Lead)

Benefits

• • Competitive salary commensurate with experience.
  • Opportunities for professional development and growth.
  • Work in a dynamic and supportive team environment.

• Make a meaningful impact by helping to build and strengthen families in the Philippines.

Desired Skills and Experience

Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred.

Familiarity with WebPT EMR and Therabill for patient payment posting is a plus.

Strong communication skills, both written and verbal.

Ability to manage multiple tasks and prioritize effectively.

Excellent organizational skills and attention to detail.

High level of professionalism and commitment to maintaining patient confidentiality.

Comfortable with remote work and proficient in using virtual communication tools.

Knowledge of insurance verification and pre-authorizations is a plus.

Ability to work collaboratively with a team and contribute to a positive patient experience.