Executive Virtual Assistant

About the Role
We’re hiring a proactive Executive Virtual Assistant to support U.S.-based business owners and executives. The role focuses on scheduling, project coordination, communication, and documentation. A friendly, energetic communication style is a plus.

Key Responsibilities

• Executive Operations: Lead end-to-end executive support by managing complex schedules, high-level correspondence, and meeting workflows to ensure leadership stays focused and prepared.
• Project Coordination: Translate executive vision into actionable plans using project management tools to drive team alignment and guarantee deadline delivery.
• Strategic Communication: Draft high-quality professional content and manage stakeholder relations with a focus on clarity, confidentiality, and brand consistency.
• Research & Information Management: Execute data-driven research and maintain organized systems to support informed decision-making and vendor management.
• Process Optimization: Oversee daily administrative functions with a proactive eye for streamlining workflows and improving overall operational efficiency.

Qualifications:
1. Minimum of 2 years working as a Virtual Assistant for a U.S. business owner, preferably a CEO or COO.
2. Proven experience in project management and organizing executive-level ideas.
3. Excellent conversational English with a friendly and energetic demeanor.
4. Proficient in collaborative tools like Asana, Slack, Monday.com, ClickUp, or Trello.
5. Outstanding organizational and documentation abilities.
6. Exceptional writing skills suitable for professional communication and content creation.
7. Strong data scraping skills and experience in researching vendors and suppliers.

Preferred:
Build Strategy: Proven ability to design scalable, long-term roadmaps that align technical execution with overarching business goals

Client Leadership: Expert at managing high-level stakeholder relationships, including navigating difficult conversations and translating complex concepts into clear value.
Proactive Ownership: A self-starter who anticipates project risks and identifies new opportunities for improvement without needing external direction.
Admin Excellence: High level of operational discipline with a focus on optimizing internal workflows and maintaining “source-of-truth” documentation

How to Apply:
Interested candidates are invited to email their resumes, cover letters detailing their relevant experience, and any supporting documents or portfolio links.
Subject Line: Executive Virtual Assistant Application – [Your Name]