Executive Virtual Assistant

Executive Virtual Assistant — Direct Partner Support (Full-Time, Remote)

Work side-by-side with a serial entrepreneur who has successfully scaled companies with long-tenured Filipino VAs—and help him scale the next one.

About SoccerZone USA

Founded in 1976, SoccerZone USA has grown from a local family shop into a nationwide soccer-specialty powerhouse with a booming e-commerce arm that ships gear to players and fans across the country. We blend the grit of retail with the speed of a startup—achieving double-digit annual growth, constant innovation, and a team united by a passion for the beautiful game.

Why This Role Rocks—for You

-Direct line to the top. You’ll report directly to our Managing Partner, a serial entrepreneur who has built multiple high-growth ventures.

-Proven VA champion. He’s partnered with Filipino VAs for 5+ years; several who joined at the birth of his last two businesses are still with him today and thriving as the companies expand. You’ll join a culture that understands, respects, and invests in long-term remote talent.

-Front-row learning. Shadow real-time decision-making, master the playbook that takes ideas from zero to national scale, and gain mentorship many VAs never get.

-Build the next success story. This hire powers a new venture and partnership we’re launching now. Your systems, insight, and initiative will shape how fast we scale.

Key Responsibilities

-Inbox & Communication: Take full ownership of the Managing Partner’s email. You’ll triage messages, draft and send replies, and keep the flow of communication fast, clear, and professional.

-Calendar Mastery: Manage an executive calendar—scheduling meetings, calls, and resolving conflicts before they arise.

-Order & Report Management: Maintain up-to-date tracking reports.

-Client Liaison: Act as a point of contact for VIP customers, vendors, and club partners, representing SoccerZone USA with polished, timely communication.

-Project & Task Tracking: Run our Notion workspace—updating task statuses, chasing deadlines, surfacing bottlenecks, and making sure nothing slips through the cracks.

-Process Improvement: Constantly look for inefficiencies, suggest practical fixes, and keep the Managing Partner three steps ahead by streamlining workflows and introducing best practices.

Must-Have Qualifications

-3–5 years as a Virtual Assistant or similar admin role (e-commerce or retail a plus).

-Bachelor’s degree preferred.

-Moderate Excel skills.

-Daily comfort with Google Workspace; quick to learn Notion and brand portals.

-Outstanding written & spoken English; you craft e-mails that could have come from the Managing Partner himself.

-Proactive, detail-obsessed, problem-solving, and utterly reliable.

Schedule & Location

-Full-Time: 40 hrs/week

-Hours: Monday–Friday, 9 AM–5 PM US Eastern (9 PM–5 AM PH)

-Weekends & US Holidays: Off

Compensation & Benefits

-USD $12 – $18 per hour (commensurate with experience)

-13th-Month Pay

-Performance Bonuses linked to agreed KPIs

-Paid Time Off (vacation & sick leave) after 60-day probation

-Long-Term Stability & Growth: clear path to Senior EA or Ops Coordinator. Our founder’s first Filipino hires are proof we mean “long-term.”

Equipment & Internet

-PC with Intel i5 / 8 GB RAM (minimum) and dual monitors

-25 Mbps stable connection plus backup

-Company VPN (provided) for secure portal access

-Quiet workspace, webcam, noise-canceling headset

Security & Trust

-NDA at onboarding; you’ll handle sensitive financial and customer data.

-Follow strict security protocols for passwords, VPN, and file storage.

Our Culture

Fast-paced retail hustle meets startup agility. We test, learn, and launch in weeks—not quarters. Feedback is fuel, change is constant, and every teammate owns their results. If you crave rapid growth, value mentorship, and enjoy seeing your ideas implemented quickly, you’ll thrive here.

How to Apply

-Apply on Onlinejobs.ph with résumé and a brief cover letter telling us why you’re perfect for this role.

-Attach a screenshot of your internet-speed test.

We review applications daily and move fast. Start date: ASAP.

Ready to partner with a founder who’s built lasting careers for Filipino VAs—and help launch his next big win? Apply now and let’s kick off! ?