Executive Team Assistant

Department: Corporate Services

Location: Philippines

Description

We’re on a mission to be a Force For Good, through our People, Products and Purpose at Nuix.

This extends to our People. We’re fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. We’re determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good.

We’re selective about who comes on board, and you should be too. But if the above sounds like a match, get in touch today and get ready for the possibility of starting a once-in-a-career journey.

We are seeking a talented Executive Team Assistant to join our Nuix team, providing remote support to our Chief People Officer, Chief Strategy and Innovation Officer, and Chief Product Officer (and their respective teams), all of whom are based in Sydney, Australia.

The Executive Team Assistant plays a critical role in providing high-level administrative support to our Executive Leadership Team, always staying a week ahead of their commitments. This position requires exceptional organizational and administration skills, effective communication within a global organization, and the ability to proactively manage complex tasks efficiently.

While this is a remote role, candidates must reside within 25km of downtown Manila to accommodate regular in-person team sessions. You’ll be joining a close-knit, global team, contributing to a collaborative, high-impact environment built on support and shared success.

While this is a remote role, candidates must reside within 25km of downtown Manila to accommodate regular in-person team sessions. You’ll be joining a close-knit, global team, contributing to a collaborative, high-impact environment built on support and shared success.

Key Responsibilities

• Executive Diary & Meeting Management: Coordinate complex meetings across multiple time zones, manage executive priorities and time allocation with comprehensive pre-meeting preparation
• Travel Coordination & Logistics: Arrange all domestic and international travel including flights, accommodation, transportation, itineraries, and proactive change management
• Event Planning & Execution: Plan and execute internal team offsites, virtual/in-person Town Halls, and employee engagement events
• Administrative Support & Documentation: Handle correspondence, reports, presentations, Board Report compilation, expense processing, and Purchase Order management
• Cross-Team Coordination: Collaborate with other Executive Assistants to align executive diaries, events, corporate calendar, and regional initiatives
• Process Improvement & Special Projects: Identify and implement administrative system improvements, support onboarding, and undertake ad-hoc projects as required
• Client Communication & Relationship Management: Correspond with internal and external clients, maintaining a warm, professional disposition while addressing needs with urgency, priority, and confidentiality

Skills, Knowledge and Expertise

• Experience & Environment: 5+ years in similar role within global company, with proven ability to thrive in fast-paced, agile, result-oriented organization with multiple stakeholders
• Communication & Stakeholder Management: Advanced written/verbal communication skills across all levels internally and externally, with strong professionalism in all interactions
• Technical Proficiency & Planning: Tech-savvy with strong Office systems expertise (PowerPoint, Excel, Word, Outlook, Teams, cloud platforms) and demonstrated ability to prioritize workload effectively
• Performance Under Pressure: Must perform well under pressure and high workloads, work to tight deadlines with high attention to detail and effective communication
• Confidentiality & Integrity: Handle sensitive information with professionalism and strict confidentiality, demonstrating discretion in all communications
• Proactive Problem-Solving: Strategic approach to problem-solving with initiative, excellent follow-through, can-do attitude, and ambition to learn and develop professionally.

Benefits

• Comprehensive benefits package including HMO coverage (Health Maintenance Organization), 13th-month pay, and paid leaves (sick, vacation, well-being days)
• Access to learning and development programs to enhance your career and professional growth
• Allowances
• Computer to be provided

WHY JOIN US?
We strive to make any required adjustments where possible to make the process fair and equitable for everyone. Please reach out to natasha.vatner@nuix.com if you need any accommodations throughout the interview process.

Nuix.com is an equal opportunity employer. Don’t let imposter syndrome hold you back! We welcome all applications and are a flexible employer.

About Us: Nuix.com is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.
https://www.nuix.com/

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision
Finding Truth in a Digital World.

Nuix Mission Statement
Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.

Nuix Values
· TAKE OWNERSHIP
· RESILIENT
· UNAFRAID
· TEAM NUIX
· HERO OUR CUSTOMERS

We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.