Berry Virtual
We are seeking a proactive, highly organized, and tech-savvy Executive Assistant to support our executives and operations team. This role is ideal for someone with 2+ years of HubSpot experience and strong customer service skills who thrives in a fast-paced environment and enjoys improving systems and processes.
Key Responsibilities
- Manage executive calendars, meetings, travel, and multiple inboxes (CEO, COO, etc.).
- Handle incoming and outgoing communications with professionalism and discretion.
- Provide excellent client service and timely follow-ups.
- Prepare and distribute reports, presentations, and documents.
- Collaborate with cross-functional teams to support daily operations.
- Continuously improve administrative workflows and efficiency.
HubSpot & Systems (Required)
- Build, edit, and optimize HubSpot pipelines.
- Customize deal stages, properties, and pipeline views.
- Define and enforce data entry standards at each pipeline stage.
- Create and maintain reports and dashboards for leadership visibility.
- Use tools such as HubSpot, Monday.com, Asana, Trello, Zoom Workplace, and RingCentral.
Requirements
- 2+ years of HubSpot experience (pipeline management & reporting).
- Executive Assistant, Administrative, or similar experience.
- Strong customer service background.
- Highly tech-savvy with excellent organizational and communication skills.
- Ability to handle confidential information.
- Availability to work U.S. time zones (PST, EST, CST).
- High school diploma or equivalent.
Nice to Have
- Experience with Shopify (preferred, not required).
- Social media posting or content creation experience.
System and Work Setup Requirements:
- A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues.
- Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage
- Headset/earphone with noise cancellation and webcam at 720p or higher resolution
- A designated, quiet, and well-organized workspace free from distractions to facilitate focused work
Benefits
- Permanent remote work setup
- Competitive starting rate paid in USD
- Internet Allowance
- HMO insurance (PH)
- Retirement Fund
- Paid US holidays
- Paid Vacation and Sick Leaves
To apply for this job please visit www.jobma.com.