Executive Assistant

Job Title: Executive Assistant (Remote – Philippines)

Schedule: Full-Time (40 hours per week)

Compensation: $5 – $6.50 per hour, paid weekly (every Friday)

Benefits: HMO, opportunities for growth

About Us: We are a private retreat center devoted to offering a unique blend of ancient and modern healing modalities. Our mission is to create a sanctuary of well-being for our guests and team alike. We’re looking for an experienced and adaptable Executive Assistant to support our Principals and the Property Manager in maintaining seamless daily operations.

Role Overview: The Executive Assistant will serve as a crucial part of our small and dynamic support team. This role primarily facilitates the Principals’ personal and professional life, and secondarily ensures household and family operations run smoothly. Flexibility, a proactive mindset, and high organizational standards are key to success in this position.

Key Responsibilities:

• Proactively manage the Principals’ calendar in coordination with other family assistants
• Send reminders, take meeting notes, and follow up on action items
• Ensure appointments and travel are coordinated to prevent scheduling conflicts
• Prepare materials and brief the Principals and family members ahead of appointments
• Implement and maintain an organizational system for bills, receipts, and mail
• Coordinate complex travel arrangements and detailed itineraries
• Maintain digital records and ensure file clarity and accessibility
• Support with special projects such as coaching client management, presentation creation, and lesson planning
• Regularly coordinate with the Property Manager/Assistant to maintain fluid personal and professional scheduling

Qualifications:

• 3 years of Virtual Executive Assistant Experience
• Highly detail-oriented with strong task-tracking capabilities
• Proactive, adaptable, and open-minded
• Exceptional communication and organizational skills
• Comfortable being on-call for urgent matters, with the ability to prioritize effectively
• Tech-savvy and familiar with digital productivity tools

Why Join Us: This is more than a job—it’s an opportunity to be part of a team that values wellness, mindfulness, and high performance. You’ll work closely with passionate individuals in a supportive and respectful environment, with room to grow and contribute meaningfully.