Executive Assistant

In this position you will….

Provide first-class secretarial support to 1 member of the Executive Committee (ExCo). You will have the opportunity to execute best practice and work closely with senior leaders and build a rewarding career. You’ll be encouraged, empowered, and challenged to become a key member of a successful, dynamic team

You will be responsible for…

• Providing full range of secretarial support such as assisting in coordination on travel arrangements, organizing meeting schedule, preparing internal & external documents, reports, or presentations
• Full diary and calendar management for 1 ExCo Member
• Scheduling and coordination of invites / rooms / virtual meetings as necessary
• Travel arrangements such as flights and visa applications as necessary
• Assist and support projects as necessary i.e. working with social committee to plan events / welfare and champion culture within the office as necessary
• Coordinating with cross-functional teams including HR and IT as necessary
• Liaising with vendors, not limited to UOB Travel, hotels, telecommunication providers, courier companies

For you to be successful…

We expect you to be able to demonstrate the following key competencies

…we expect you to be able to demonstrate the following key competencies:

Customer Focus

• Demonstrates a customer centric mindset by prioritizing customer needs and addressing concerns with a sense of urgency
• Actively seeks to understand customer feedback and needs and uses this in decision making and solutioning

Impactful

• Empowered to be quick to act and take steps to address issues
• Seeks necessary information on which to base decisions and is comfortable recommending an approach

Collaborative

• Offers support and contributes to the delivery of shared goals. Displays loyalty and trust to team.
• Builds diverse networks and cooperative key working relationships to work in partnership with others

Communication

• Effective and articulate communicator actively and respectfully listens to and synthesizes others’ perspectives
• Provides others with information they need in a timely manner

Adaptable

• Adapts to changes quickly, flexibly and easily
• Handles unexpected requirements and ambiguity in a receptive and calm manner. Resilient when things don’t go to plan.

You will require the following qualifications and skills

• Minimum 3 years of previous experience as an Office Assistant/ Executive Assistant
• Good time-management skills and able to thrive in a fast-pace setting
• Meticulous and high attention to detail and accuracy
• Strong ability to multitask to complete a wide variety of tasks in a fast-paced environment
• Strong interpersonal and excellent communication skills
• Proven ability to work independently and under pressure
• Ability to communicate and interact with both internal and external stakeholders
• Conversant in Microsoft office applications (e.g., Power Point, Excel, Word, MS Project