Executive Assistant

Position: Executive Assistant

Location: Remote

Shift: PST (Pacific Standard Time (US)

Position Summary

We are seeking a highly skilled Executive Assistant to provide essential right-hand support to our leadership team. The ideal candidate is a fluent English speaker with strong organizational and communication skills, capable of managing critical tasks efficiently in a fast-paced legal environment.

Key Responsibilities

• Email Management: Monitor and respond to emails promptly, ensuring priority matters are addressed and delegated appropriately.
• Communication with Medical Providers: Coordinate with doctors and medical facilities to gather necessary information, schedule appointments, or provide updates.
• Drafting Correspondence: Prepare professional letters to insurance carriers based on specific requirements and case details.
• Administrative Support: Assist with calendar management, meeting coordination, and maintaining organized records.
• Client and Partner Interaction: Serve as a professional point of contact, maintaining excellent relationships with clients, doctors, and insurance representatives.

Qualifications

• Fluency in English with excellent verbal and written communication skills.
• Proven experience as an Executive Assistant, Legal Assistant, or similar role in a legal setting, preferably personal injury law.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal management software.
• Strong attention to detail and ability to handle confidential information with integrity.
• Exceptional organizational and multitasking abilities.
• Familiarity with insurance and medical terminology is a plus.