Executive Assistant

EO Staff

We are looking for a proactive and detail-oriented Executive Assistant to provide high-level administrative support to the CEO. This role is essential in managing the daily operations of the CEO’s office, ensuring tasks are completed efficiently, and communication flows smoothly. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, along with the ability to handle a variety of tasks simultaneously. They will act as the CEO’s right hand, anticipating needs, streamlining workflows, and contributing to key business functions, including calendar management, research, and bookkeeping.

Responsibilities:

  • Email and Calendar Management:
  • Efficiently manage email correspondence and schedule appointments using tools like Apple Mail, Outlook, and Google Drive.
  • SOP and Playbook Creation:
  • Develop and maintain Standard Operating Procedures (SOPs) and organizational playbooks to ensure consistent processes.
  • Social Media Campaign Management:
  • Assist in managing social media platforms, engaging with audiences, updating LinkedIn accounts, and running job ads on platforms like Indeed.
  • Research:
  • Conduct competitive analysis and market growth research, providing insights and recommendations to the CEO.
  • Basic Bookkeeping:
  • Verify financial statements, reconcile packing slips, and provide basic financial management support.
  • File and Records Management:
  • Organize and maintain file systems for easy access and retrieval of important documents.
  • Vendor Management:
  • Coordinate and manage relationships with vendors, ensuring smooth operations.
  • Administrative Task:
  • Prepare daily reports outlining completed tasks and project updates.

Qualifications:

  • Ability to anticipate needs, think critically, and offer solutions without constant supervision.
  • Proven experience as an Executive Assistant, preferably in a fast-paced environment.
  • Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), QuickBooks (or similar accounting software), Google Workspace, and email management tools such as Apple Mail or Outlook.
  • Excellent written and verbal communication skills, with experience using communication tools like iMessage, WhatsApp, and Facebook Messenger.
  • Demonstrated ability to manage multiple priorities, stay organized, and meet deadlines.
  • Experience with QuickBooks or any similar accounting tools is preferred but not required.
  • Proven ability to create SOPs and document processes for efficiency.
  • Experience managing vendor relationships and handling procurement tasks.

What We Offer

  • Basic Monthly Salary
  • 13th Month Pay
  • Remote Work Setup
  • Monday to Friday, 8am-5pm CST (40 hours per week)

To apply for this job please visit docs.google.com.

SOVA.ph Founder, Rene Leandro Padilla, Wins The Outstanding Digital Freelancer Award

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