Executive Assistant

About the Company

We’re building infrastructure that makes healthcare innovation easier. The organizations we support already serve millions and manage large-scale healthcare operations across the U.S. We work with leading healthcare groups backed by top Silicon Valley investors such as Sequoia, General Catalyst, Y Combinator, Kleiner Perkins, Stanford, Khosla Ventures, and others. Our mission is to enable more advancement in healthcare – making care more accessible and affordable for patients.

About Our Team

Our leadership previously founded and scaled a national digital health company, backed by renowned investors, that grew from a small team into a large-scale organization and was successfully acquired. We’re a tight-knit team driven to move fast, tackle some of the biggest challenges in healthcare, and ultimately improve patient lives.

About the Role

Our business is scaling quickly, with fast-growing healthcare companies as our partners. With this growth, we’re looking for an individual to step up in the People Operations team, working directly with our leadership. Some of these responsibilities would include:

What You’ll Own

• Process payroll, ensuring accurate and timely compensation for teammates.
• Handle invoicing tasks — create, track, and make sure invoices get paid on time.
• Process employee reimbursements efficiently and accurately.
• Support executive leadership with EA-style administrative tasks.
• Serve as a communication bridge between executives, internal teams, and external partners, ensuring messages are clear and timely.
• Oversee the preparation, review, and submission of company tax-related filings.
• Stay on top of team’s time off — handle leave requests and keep our records up-to-date.
• Oversee company tools and software subscriptions, including renewals, access management, and budget tracking.
• Conduct interviews for internal roles and support end-to-end coordination (e.g., scheduling, candidate management, onboarding).
• Partner with People Operations on engagement logistics, internal communication, and culture-building initiatives.
• Improve people operations processes, inclusive of onboarding, retention, and team engagement to drive sustainable growth.

About You

Core Experience

• Experience in administrative support, people ops, HR admin, or other related roles.
• Excellent spoken and written communication skills.
• Operationally excellent, with a high daily output and precision in execution.
• Strong attention to detail and track record for getting the details right.
• Tech-savvy, comfortable using tools like Google Workspace, Notion, Slack, and scheduling platforms.

What You Bring

• Energy and drive; you have a hunger for self-improvement and want to be around the most talented teammates who push you to do so. (Kobe said it best.)
• Excited by a fast-paced, startup culture where you’ll navigate ambiguity and solve big problems, with very high autonomy.
• Talent for identifying process improvement opportunities and creative ways to better structure operations.
• Interest in working in healthcare and helping healthcare innovation flourish.
• Fully committed to a single full-time role (our compensation reflects this to ensure focus).

What We Offer

• Highly competitive salary and stock option grants (we want you to share in our growth).
• Compassionate, fun, and mission-driven culture of excellence and innovation. (We help companies bring new life-changing therapies into the world.)
• Many growth and advancement opportunities (company is regularly doubling, so there are many opportunities to step up).
• Work from home, remote job, with flexibility.
• Paid holidays and vacation time; paid sick time.
• HMO coverage; we prioritize your health and wellbeing.
• Culture of mentorship, learning, independence, and critical-thinking.
• This role operates in Eastern Time (EST) hours.