Executive Assistant

Job Title: Executive Assistant

Location: Remote

Start Date: Immediate

Job Type: Full-Time (40 hours per week)

Job Summary

We’re looking for a highly organised and proactive Executive Assistant to provide comprehensive administrative and operational support to the executive team. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day executive support, including managing calendars, scheduling meetings, and coordinating appointments.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives.
• Manage email communications and follow-ups, ensuring timely responses and prioritisation of tasks.
• Support meeting preparation — compile agendas, take minutes, and ensure action items are tracked and completed.
• Handle confidential information with discretion and professionalism.
• Liaise with internal teams and external stakeholders to ensure smooth communication and workflow.
• Assist with project coordination, reporting, and document management as required.
• Manage office-related administrative tasks and maintain efficient filing and record systems.
• Support general business operations and ad-hoc duties as directed by management.

Qualifications

• Studies in Business Administration or related field
• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• Exceptional organisational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritise, and adapt in a fast-paced environment.
• Strong sense of professionalism, confidentiality, and discretion.
• A proactive, intuitive and can-do approach, always two steps ahead.

Application Process

To apply, please submit the following to kaye@yorkhamilton.com and use the email subject “Applicant: Executive Assistant”

• Updated resume
• Cover letter
• 1-minute Introduction Video
• Photo of work set up at home
• Screenshot of laptop specs and speedtest

*Note: incomplete applications will not be considered

Pre-hiring Requirements: (Not mandatory at this stage, but great to have ready)

To Help Us Move Quickly Through The Hiring Process, It Would Be Beneficial If You Already Have The Following Available Or Prepared

• 3 Character references (should be your current / previous lead or manager)
• Valid copy of NBI Clearance (for Filipino candidates)
• Valid copy of Police Clearance Certificate (for non-Filipino candidates)