Bookkeeper

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JOB TITLE: Bookkeeping and CRM Virtual Assistant

JOB ID: HINTJO

INDUSTRY: Construction

LOCATION: LATAM / PH

JOB STATUS: Part-Time

WORK SCHEDULE: 20 hours per week, flexible between 9:00 AM – 6:00 PM (as long as 20 hours/week are completed)

SALARY: $7- $8 per hour

TARGET START DATE: ASAP

ROLE OVERVIEW

About the Role

The client is seeking a highly skilled and reliable Virtual Assistant – Bookkeeping & CRM (GoHighLevel) to support a growing portfolio of small businesses. This hybrid role covers two critical areas: bookkeeping/financial administration and CRM management/customer support.

You will report directly to the business owner, an investor and corporate pilot managing a holding company of 10+ small businesses, and play a key role in organizing backend systems and supporting day-to-day operations across multiple ventures. The ideal candidate will thrive in a fast-paced, entrepreneurial environment and bring both financial accuracy and customer-facing professionalism.

Key Responsibilities

• Bookkeeping & Financial Administration (Primary Priority)
• Maintain and clean up financial records across 10+ small businesses.
• Prepare and update financial documents, including:
• General ledgers Profit & Loss (P&L) statements Balance sheets
• Assist with monthly financial reporting and reconciliation.
• Work directly in accounting tools such as QuickBooks, Xero, or spreadsheets.

CRM Management & Customer Support (GoHighLevel)

• Manage and maintain CRM pipelines using GoHighLevel.
• Handle inbound calls for service-based businesses (e.g., cleaning services).
• Qualify leads and convert calls into sales opportunities.
• Manage automations, campaigns, and basic digital marketing tasks (optional).
• Respond promptly and professionally to customer inquiries via email, SMS, or phone.

Experience

• 2+ years of bookkeeping or accounting assistant experience.
• Strong familiarity with GoHighLevel or similar CRMs.
• Experience working with U.S.-based small businesses is a plus.

Skills & Tools

• Solid knowledge of financial documents: ledgers, P&L statements, and balance sheets.
• Proficiency with accounting software (QuickBooks, Xero, or similar).
• Strong communication and customer service skills, especially over the phone.
• Ability to handle objections and qualify leads effectively.
• CRM and automation knowledge, preferably GoHigh Level.

Soft Skills

• Excellent spoken and written English (fluent).
• High attention to detail, particularly in financial reporting.
• Proactive problem-solver who works well independently.
• Fast learner, adaptable, and comfortable in a dynamic environment.