Administrative Virtual Assistant

We are a fast-growing children’s publishing and writing business seeking a detail-oriented and reliable General Administrative Virtual Assistant to support day-to-day operations. This role is ideal for someone who is highly organized, proactive, and confident managing emails, calendars, documents, and spreadsheets in a remote environment.

Key Responsibilities

• Manage and organize email inboxes, including drafting and responding to emails professionally
• Coordinate calendars and schedule meetings across multiple platforms (Google Calendar, Microsoft, GoDaddy)
• Prepare, edit, and convert documents (Word ↔ PDF)
• Create, update, and maintain Excel spreadsheets (contact lists, newsletters, event signups, tracking sheets)
• Organize files and documents using Google Workspace and Microsoft Office tools
• Support general administrative tasks to keep daily operations running smoothly
• Handle confidential information with discretion (NDA required)
• Provide light support with basic social media platforms as needed

Requirements

• Strong written English skills, especially for email drafting and personalization
• Excellent organizational and time-management skills
• Proven experience managing inboxes and scheduling meetings
• Proficiency in Microsoft Office (Word, Excel, SharePoint) and Google Workspace
• Comfortable working with calendars and integrating multiple scheduling systems
• Reliable, consistent, and able to follow established processes
• Willingness to be trained and grow within the role

Nice to Have (Bonus)

• Familiarity with grant research or grant writing, or willingness to learn
• Experience supporting small businesses, authors, or publishing-related work