Administrative Assistant

Administrative Assistant (Up to ₱45K | WFH | FREE AI Certification)

Philippines | Remote (WFH) | 8:00 PM–5:00 AM | Monday-Friday

You own the administrative coordination and operational flow for a revenue generation team, ensuring internal processes, schedules, and communications are executed without friction. Your work follows established virtual protocols, document standards, and reporting cycles to support team performance in a fully remote environment.

This is a 5-month fixed-term contract with the potential for regularization. It is not a general support role; you operate within defined scopes to manage vendor invoices, client onboarding documentation, and calendar precision. This position is best suited for professionals who thrive in highly structured virtual environments, value extreme accountability, and prefer clear expectations over ambiguity.

You’re Likely a Strong Fit If You Have

• 2+ years of administrative experience, specifically supporting sales, marketing, or business development teams.
• Hands-on responsibility for managing complex calendars, email communications, and document formatting.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and virtual meeting platforms like Zoom.
• Experience operating in a fully virtual, webcam-active work environment with high-priority tasks.
• Willingness to work the night shift (8:00 PM–5:00 AM PHT) on a 5-month fixed-term contract with potential for regularization.

Strong Signals

• Experience with expense tracking and vendor invoice management.
• Proven ability to handle confidential business information with discretion

Responsibility Pillars

Operational Coordination & Workflow. You own the administrative heartbeat of the team, ensuring internal processes run efficiently and daily tasks are completed with precision.

• Coordinate internal and external meetings and prepare relevant agendas.
• Execute data entry, expense tracking, and report preparation.
• Maintain electronic filing systems and update records for instant access.

Client & Vendor Liaison. You manage the critical touchpoints between the team, clients, and external partners to ensure seamless business continuity.

• Collect required onboarding documents and contracts for new clients.
• Manage vendor invoices and payments in coordination with finance.
• Oversee password protocols and tool access for team members.

Process Improvement & Team Support. You identify bottlenecks and implement changes that increase overall team efficiency.

• Identify and implement process improvements for team efficiency.
• Distribute concise meeting notes to relevant stakeholders.
• Manage the scheduling of team performance reviews.

ABOUT THE CLIENT

The leading U.S.-based provider of outsourced, full-charge bookkeeping and controller services for small to medium-sized businesses. Since 2004, they have pioneered the virtual accounting model, leveraging cutting-edge technology to deliver comprehensive online solutions. Their offshore teams operate within highly structured environments, adhering to rigorous US audit standards and documented workflows.

Benefits of GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱200,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus
• Monthly gratitude events, team dinners, and leadership talks

Your Family’s Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click “Apply”

When you click “Apply,” you’ll be taken to Multiplai Interview Room.

Our AI-powered, self-guided interview experience designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works for you.

What you’ll need:

• Stable internet connection
• Desktop or laptop
• Headset

You’ll answer interview questions at your own pace—no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with next steps.

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