Administrative Assistant 

Gordian Staffing, A New Way of HR

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About Our Client

A well-established company specializing in community and property management services.They work with residential communities such as homeowner associations, condominiums, and planned developments, providing operational support, financial management, and administrative services.

As an Admin Assistant for the Accounting team, you will be responsible for:

Helping keep tax and audit processes on track, working closely with internal teams and external CPA partners.

Essential Duties And Responsibilities

• Help coordinate tax filings and audits to make sure everything is completed on time
• Act as a point of contact between the accounting team and external CPA firms
• Send documents for signature using DocuSign and track their progress
• Keep track of important deadlines for taxes, audits, and year-end activities
• Maintain and update tracking spreadsheets using Excel (including pivot tables)
• Monitor deadlines for federal and state tax filings and ensure compliance
• Process and track tax payments, including IRS payments through EFTPS and state portals
• Manage a shared email inbox and ensure requests are handled promptly
• Follow up with team members and partners to keep tasks moving forward
• Review documents to ensure everything is complete and accurate
• Provide weekly updates on progress and key tasks

Work Schedule

Standard time: 01:00 am – 06:00 am Manila time all year

You will be expected to complete 15-20 hours of paid pretraining prior to your official start date

• Available only for applicants living in The Phillipines**
• High School Diploma
• 2 years of experience in administrative positions or similar roles.
• Tech-Savvy.
• Excel Intermediate (pivot tables)
• Excellent writing skills

Your Device Must Comply With The Following Specifications

• Operating systems: Windows 10/11 or MacOS
• CPU: 1.8 GHz or faster processor
• RAM: 2 GB or more
• Hard drive: 128 GB or more (preferably Solid State Drive)
• Min. 50 Mbps Internet Speed

What We Offer

• 5 days PTO after a year
• 13th month pay
• 8 Paid holidays pre selected by the client
• Philippines Holiday Bonus