Administrative Assistant

Job title: Administrative Assistant

Location: Remote

Salary: $1,000 – $1,400/month

Working Hours: 10am – 6pm EST

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to support multiple businesses in a dynamic, fast-paced environment. This role involves a mix of data management, CRM maintenance, lead follow-up, and other administrative tasks with the opportunity for growth. The ideal candidate will have 2-4 years of experience, strong English communication skills, and a passion for organization. This is a great opportunity for someone who enjoys working with data, is adaptable, and is looking to take on additional responsibilities in the future.

Key Responsibilities

• Data Management: Consolidate and organize invoices, ensuring data is standardized across formats. This is a time-intensive, high-priority task.
• CRM Maintenance (Pipedrive): Regularly update contacts, deals, and remove duplicate entries in the CRM to ensure smooth lead tracking.
• Lead Follow-up & Appointment Scheduling: Handle initial outreach, follow up with leads, and schedule appointments. Assist in managing communication with potential clients.
• Communication & Data Gathering: Coordinate with external parties to gather relevant data for invoicing, lead management, and other operational needs.
• Potential Future Tasks: Depending on performance and growth, there may be opportunities to take on bookkeeping responsibilities, including savings validations and other financial tracking tasks.

Requirements

• Experience: 2-4 years of administrative experience, with a strong focus on data management or CRM systems.
• Skills:
  • Excellent English communication skills (both verbal and written).
  • Strong attention to detail and the ability to handle large volumes of data with accuracy.
  • Comfortable working in a CRM, specifically Pipedrive or similar systems.
  • Light sales or appointment-setting experience is a plus.
  • Ability to adapt and work across multiple businesses or departments.
• Growth-Oriented: Open to taking on additional responsibilities over time, with the potential for growth into bookkeeping or a team lead role.