Private Advertiser
Salary: 1300 – 1600 AUD/month
We’re a busy roofing and architectural cladding company based in Melbourne, Australia. We work on high-end residential and commercial projects and we’re growing fast. We’re looking for a proactive, detail-oriented Virtual Assistant to join our team and support operations, quoting, and communication with builders and subcontractors.
What You’ll Be Doing:
Admin + Subcontractor Support
Manage subcontractor emails and documents
Upload signed quotes and job information from builders
Order and track materials from suppliers
Cross-check daily supplier orders (via phone/email)
Maintain an up-to-date inventory
Manage order summary documents and track ETAs
Project Coordination
Add new projects to our project management software (we’ll train you)
Re-shuffle/schedule projects as needed
Submit new job setup emails to the project supervisor
Quote Management
Respond to quote requests from builders
Draft quotes using Xero
Coordinate turnaround times and prioritize urgent quote requests
Negotiate timeframes with builders and clients where needed
General Admin & Assistant Tasks
Data entry and maintaining up-to-date job records
Keep order logs and project information current
Assist with other sporadic admin and assistant tasks as they come up
Help improve internal systems and stay on top of deadlines
What We’re Looking For:
Experience in the construction or trades industry is a strong advantage
Comfortable using Microsoft tools (Outlook, Excel, Word, SharePoint, etc.)
Familiar with Xero or quick to learn new systems
Excellent English communication skills (written and verbal)
Confident on the phone to follow up with suppliers if needed
Highly organized, efficient, and self-directed
Bonus: Experience with Trello, Asana, or other project management tools
Tools We Use:
Microsoft Office (Outlook, Excel, Word, Teams, etc.)
Xero (for quoting)
Google Drive (Docs, Sheets)
Project Management Software (training provided)
WhatsApp/Slack for internal team chats
To apply for this job please visit www.onlinejobs.ph.