Virtual Assistant

Virtual Assistant – Job Description

I am seeking a proactive, reliable, and detail-oriented Virtual Assistant to support administrative and communication-related tasks. This role will start at 10-20 hours per week, with the potential to expand as responsibilities grow. Candidates must be available to work East Coast hours between 9:00 AM – 6:00 PM.

Key Responsibilities

Administrative & Calendar Management

• Manage and maintain multiple Google Calendars, appointments, and scheduling requests.
• Handle repetitive administrative tasks with accuracy and consistency.
• Maintain organized digital files, folders, and documentation.
• Deliver assignments on time with a high level of precision.

Communication & Member Engagement

• Monitor and respond to messages across Gmail, Slack and WhatsApp (including 20+ channels).
• Draft professional communications and ensure timely follow-ups.
• Coordinate outreach and engagement with members.
• Support recruitment and retention initiatives.

Project & Operations Support

• Assist with coordination and execution of events, meetings, and ongoing initiatives.
• Track project progress in Trello and keep tasks updated.
• Conduct research as needed to support decision-making.
• Manage databases, spreadsheets, and CRM entries.

Tools & Platforms

The Ideal Candidate Must Be Proficient In

• Trello (task tracking, updating boards, managing workflows)
• Zoom (attend weekly calls, set up of calls, send out call invites, update invites)
• Google Suite (Sheets, Docs, Slides, Calendar, Drive)
• Slack (monitoring channels, creating channels, responding promptly)
• WhatsApp (consistent monitoring and replying to multiple groups)
• Microsoft Excel
• CRM
• Basic comfort with online business tools and communication platforms

Qualifications

• Experience working directly with executives.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently once given instructions.
• Comfortable asking questions when clarification is needed.
• Highly organized with excellent time management.
• Able to handle repetitive tasks without needing repeated direction.
• Positive, professional, and solutions-oriented mindset.

Ideal Candidate

• Self-motivated and resourceful.
• Comfortable juggling multiple tasks and communication channels.
• Dependable, consistent, and able to anticipate needs.
• Tech-savvy and quick to learn new tools.