Virtual Assistant

The Starknet Foundation is seeking a detail-oriented Virtual Assistant to oversee all team travel bookings and provide general administrative support. The role includes reviewing and completing travel requests in line with policy and cost benchmarks, sourcing efficient travel options, and handling related coordination tasks. It may also involve ad hoc administrative work to support day-to-day operations.

This is a part-time, remote contractor role (approx. 3 hours per day, 7 days a week) focused on keeping travel organized, reducing unnecessary spend, and easing administrative workload across the team. While the role is listed under the Philippines, we welcome applicants from other locations who have strong written and verbal English and can work flexible hours with our mainly European team.

Responsibilities:

○ Review all flight requests for policy compliance, cost, and business purpose.

○ Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained.

○ Approve and finalize travel bookings.

○ Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation.

○ Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries.

○ Track and flag any travel outside benchmark thresholds for People Team review.

○ Maintain accurate travel records and ensure proper documentation for reimbursement.

○ Work closely with the People Team to optimize travel processes and reduce administrative overhead.

Qualifications:

○ Proven experience in travel coordination, executive support, or administrative operations.

○ Strong attention to detail and ability to manage multiple requests efficiently.

○ Familiarity with corporate travel tools (eg: Navan or similar platforms).

○ Skilled in sourcing cost-effective travel options and managing vendor communications.

○ Excellent communication and organizational skills.

○ Fluent in both verbal and written English.

○ Reliable, proactive, and comfortable working independently in a remote setting.

○ Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization.