Team Administrator

Are you a highly organized and logical thinker who thrives on structure, efficiency, and proactive problem-solving? We’re hiring a Team Administrator to help drive smooth daily operations and support a fast-moving consulting team.

The Opportunity at a Glance

We’re looking for a Team Administrator to support a growing business consultancy that provides strategic, operational, and marketing solutions to help organisations scale effectively. This is a full-time, remote role for Philippine-based candidates, employed under a proper PH setup.

As the central point of coordination, you’ll manage team calendars, project documentation, communication channels, and internal processes to ensure seamless workflow across multiple projects. This role requires someone with exceptional organisation skills, strong attention to detail, and the ability to think laterally when problem-solving.

If you thrive in dynamic environments, love building systems that keep teams on track, and take pride in anticipating needs before they arise, this is a fantastic opportunity to grow with a high-performing, people-focused team.

How You’ll Make an Impact

• Serve as the first point of contact for all internal administrative requests.
• Manage calendars, meetings, appointments, and travel arrangements for consultants and the director.
• Oversee email triaging, prioritising messages and flagging actions that require attention.
• Maintain and organise company files and records, ensuring easy access and accuracy.
• Prepare meeting agendas, take minutes, and distribute action items or follow-ups.
• Assist in project coordination, tracking deliverables, progress, and shared timelines.
• Support workflow management using project management tools such as Asana, ClickUp, or Monday.com.
• Monitor project deadlines and ensure follow-ups are completed on time.
• Assist with developing and maintaining internal processes and SOPs to streamline operations.
• Coordinate internal communications, onboarding, and staff logistics.
• Liaise with external vendors, partners, and clients when needed.
• Support the Director with report preparation, correspondence, and operational initiatives.

What We’re Looking For – You’re the Perfect Fit if You:

• Have proven experience as an Administrator, Executive Assistant, or Project Coordinator.
• Possess strong organisation, time management, and multitasking skills.
• Are highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Have hands-on experience using project management tools (Asana, Trello, ClickUp, or Monday.com).
• Demonstrate excellent written and verbal communication in English.
• Show meticulous attention to detail and a proactive, can-do attitude.
• Are able to think laterally, solve problems creatively, and work independently.
• Bring a calm, logical, and structured approach to fast-paced environments.
• Are dependable, discreet, and professional when handling confidential information.

What Sets You Apart – You’ll Shine Even Brighter With:

• Prior experience in consulting, professional services, or operations-heavy environments.
• Proven ability to build processes or SOPs from the ground up.
• Experience managing multiple executives or teams.
• A natural curiosity to improve systems and workflows for better team efficiency.

Work Schedule & Employment Terms

• Full-Time | Monday to Friday
• Remote role for Philippine-based candidates
• Proper Philippine employment setup (not freelance or project-based)

Perks & Benefits from Day 1

• HMO with 1 free dependent
• Life insurance
• Paid leave credits
• Government-mandated benefits including 13th month pay
• Work-from-home equipment provided

How to Apply

To apply, please submit your application via our careers page.

As part of your application, kindly include:

• A 1-2 minute video introduction sharing your background and why you’re a great fit for the role.

Please note that shortlisted candidates will be required to complete an assessment test to evaluate attention to detail, organisation skills, and problem-solving ability.

This helps us understand your communication style, initiative, and suitability for supporting a fast-paced consultancy team beyond your CV.