Mat Shaffer
Part-Time Executive Assistant for Coaching & Online Business (10–20 hrs/week)
About Mat Shaffer Coaching:
We’re a rapidly growing online education and coaching company led by transformational coach Mat Shaffer. Our programs help people heal, grow, and create deeply fulfilling relationships and purpose-driven businesses. We run multiple live launches per year and host active Skool communities with hundreds of students.
We’re looking for a detail-oriented, proactive Executive Assistant to join our team part-time. This role is ideal for someone who thrives in a dynamic, fast-paced environment and loves bringing organization, flow, and heart-centered excellence to everything they do.
ResponsibilitiesYou’ll be the organizational backbone of our operations, launches, and community experience — ensuring that projects run smoothly and efficiently.
Administrative & Communication Support
Manage Mat’s inbox and respond to student/customer inquiries with warmth and professionalism.
Coordinate scheduling, meetings, and calendar management for calls, lives, and events.
Track team tasks, manage follow-ups, and maintain accountability across projects.
Launch & Operations Support
Assist with email setup, formatting, and testing inside ActiveCampaign.
Update Skool classroom and community posts.
Create and organize Zoom links, reminders, and event logistics.
Support affiliate tracking, spreadsheets, and data management.
Creative & Content Support
Upload and optimize YouTube videos (titles, descriptions, tags, playlists).
Post and format content in Facebook groups and Skool communities.
Organize assets (docs, transcripts, Loom videos, etc.).
Support with light design tasks in Canva (thumbnails, graphics, PDFs).
Ideal CandidateExceptional written and verbal English communication.
Highly organized, resourceful, and detail-oriented.
Tech-savvy and quick to learn new systems.
Positive, dependable, and solution-oriented — you anticipate needs before they arise.
Experience in online business, launches, or digital coaching spaces is a major plus.
Tools We UseSkool
ActiveCampaign
SamCart / ThriveCart
Zoom
Google Drive
Canva
Slack
YouTube
ChatGPT (bonus if you’re familiar!)
Hours & CompensationPart-Time: ~10–20 hours/week (flexible, with increased hours during launches)
Availability: Must be available for key US business hours (EST or CST overlap)
Compensation: Competitive hourly rate based on experience
Payment Options: PayPal or Wise (preferred for international team members)
How to ApplySend an email with the subject line:
“Executive Assistant Application – [Your Name]”
Please include:
A short paragraph about why you’re excited to work with Mat.
A brief summary of your relevant experience and tools you’re familiar with.
Your availability (hours/time zone).
A quick Loom video (optional) introducing yourself.
Your resume (required)
To apply for this job email your details to support@matshaffer.com