Executive Assistant

Job Title: Executive Assistant (based in Philippines)

Type: Full-time, Independent Contractor

Location: Remote

Work hours: 9:00 AM – 5:00 PM Hong Kong/Philippines time zone

Overview

We are seeking a highly capable and discreet Executive Assistant based in the Philippines to support a founder operating in the high-frequency trading (HFT) industry. This role is not a standard administrative position — it requires someone who can operate at pace, exercise exceptional judgment, and manage sensitive, high-stakes relationships with confidence.

The ideal candidate will bring sharp prioritization skills, emotional intelligence, and discretion, combined with the ability to manage a fast-moving calendar, triage hundreds of Telegram messages daily, and act as a trusted gatekeeper across the client’s global network.

Key Responsibilities

• Calendar Management
  • Coordinate a highly dynamic schedule with frequent last-minute changes.
  • Rearrange and prioritize meetings with high-profile stakeholders as needed.
  • Ensure the client’s calendar remains optimized for strategic priorities.
• Telegram Inbox Management
  • Triage and manage hundreds of daily messages.
  • Prioritize responses, escalate urgent matters, and clear inbox daily.
  • Exercise judgment in drafting and sending replies on behalf of the client.
• Network & Relationship Handling
  • Understand and map the client’s network of relationships within the trading/crypto ecosystem.
  • Prioritize communications with high-value contacts and strategic partners.
  • Maintain professionalism and discretion with sensitive, high-stakes interactions.
• Operational & Strategic Support
  • Track and follow up on key tasks, ensuring nothing falls through the cracks.
  • Anticipate the client’s needs and act proactively in high-pressure situations.
  • Provide a balancing perspective — knowing when attention to detail matters versus when speed and pragmatism are more critical.

Candidate Qualities & Requirements

• Experience: 3+ years as an Executive Assistant, ideally in fast-paced, high-stakes environments (finance, trading, consulting, or tech).
• Skills:
  • Calendar and inbox management at an executive level.
  • Typing speed minimum 60 WPM.
  • Strong command of English (written and verbal).
  • Excellent prioritization, decision-making, and task triaging skills.
  • High emotional intelligence (EQ) and strong judgment in sensitive contexts.
• Traits:
  • Discreet, trustworthy, and highly professional.
  • Decisive, fast-paced, and comfortable making judgment calls.
  • Adaptive to the client’s preferences and able to learn new systems quickly.
  • Confident enough to push back or reprioritize when needed.