Executive Assistant

Role: Executive Assistant

Hours: Flexible, aligning with business needs

Hourly Wage: $6 – $9 per hour | $960 – $1,440 (Open to negotiation based on experience)

We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a fast-growing E-commerce Marketing Agency. This role is central to ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success. You will manage schedules, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You will serve as a bridge between executives, team members, and external partners, helping to maintain efficiency and productivity across the organization. This is an exciting opportunity to work closely with decision-makers and make a meaningful impact on the agency’s operations.

Responsibilities

• Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
• Prepare meeting materials, including agendas, presentations, and reports.
• Conduct outreach and follow-ups with clients, partners, and collaborators (including cold calling or email outreach when necessary).
• Facilitate communication between executives and internal teams to ensure alignment and information flow.
• Support executives in managing special projects, initiatives, and operational priorities.
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Prepare expense reports and assist with budget tracking as needed.
• Maintain confidentiality when handling sensitive business and client information.
• Perform research, compile data, and provide insights to support decision-making.
• Handle ad hoc administrative and operational tasks to support business goals.

Qualifications

• Experience: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role; prior experience in marketing, e-commerce, or agency environments is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace).
• Communication: Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
• Organization: Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Attention to Detail: High level of accuracy and thoroughness in handling tasks and documents.
• Discretion: Professionalism, integrity, and the ability to maintain strict confidentiality.